Studio Ninja Automated Shoot Day Text Reminders
Every afternoon, WebRun opens Studio Ninja, pulls every session booked for tomorrow, drafts a reminder text in Twilio for each client naming their time, location, and what to bring, and sends your team tomorrow's full shoot day sheet in Telegram, holding every client text for your review.
How do I text clients a reminder before their photography session?
Every afternoon, WebRun checks Studio Ninja for sessions booked tomorrow, drafts a reminder text per client in Twilio naming their time and location, and sends your team the full shoot day sheet in Telegram. Every client text waits for your review before it sends, so tomorrow's shoot is confirmed without a single unapproved message going out.
- Clients get a same day text before every shoot, cutting no shows
- The team sees tomorrow's full shoot day sheet the afternoon before
- Every client text is reviewed before it reaches a phone
Built for portrait photographers · wedding photographers · family photographers · photography studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.studioninja.coin a real browser with your saved login - no setup, no API keys. -
1
Studio Ninja - find tomorrow's sessions
studioninja.co
WebRun opens Studio Ninja to find tomorrow's sessions. - Open Studio Ninja and filter sessions booked for tomorrow's date
- Capture the client name, mobile number, session type, time, and location for each
- Note any special requests, outfit, or prop details logged on the job
Done when Every session booked for tomorrow is listed with its time, location, and client details.
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2
Twilio - draft a shoot day reminder text
twilio.com
WebRun opens Twilio to draft a shoot day reminder text. - Draft a reminder text for each client naming their session time and location
- Include a short prompt to reply if they need to reschedule
- Leave every text unsent for you to review and send. Do not text the client automatically
Done when A reminder text is drafted for every tomorrow session, waiting on your review.
-
3
Telegram - send the team tomorrow's sheet
telegram.org
WebRun opens Telegram to send the team tomorrow's sheet. - Send the studio's full shoot day sheet for tomorrow to the team channel
- List sessions in time order with location and any special notes
- Flag any session with no reminder text drafted yet
Done when The team has tomorrow's full shoot day sheet in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients about tomorrow's shoot automatically?
No. Every reminder text is drafted in Twilio and held for you to review and send. WebRun never contacts a client without that approval.
What if a client needs to reschedule?
The draft text asks them to reply directly, so any reschedule request comes straight to you rather than being handled automatically.
Does it remind the same client more than once?
No. It checks tomorrow's calendar once each afternoon, so each session generates a single reminder draft, not a repeated one.
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