Studio Ninja Automated Contract Signature Reminders
Every morning, WebRun opens Studio Ninja, finds contracts sent but still unsigned as the session date gets closer, drafts a polite reminder in Gmail asking the client to sign, and sends your team a Telegram alert listing every booking still at risk so nobody shoots without paperwork in place.
How do I remind clients to sign their photography contract before the shoot?
WebRun checks Studio Ninja every morning for contracts sent but not yet signed as the session date approaches. It drafts a polite reminder in Gmail with the signing link, and sends your team a Telegram alert listing every at-risk booking within 14 days. You review and send each reminder, so no session happens without paperwork in place.
- Unsigned contracts are caught well before a shoot date arrives
- At-risk bookings are flagged for the team, not just the owner
- Signed contracts drop off the alert automatically the next morning
Built for wedding photographers · portrait photographers · event photographers · photography studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.studioninja.coin a real browser with your saved login - no setup, no API keys. -
1
Studio Ninja - find unsigned contracts
studioninja.co
WebRun opens Studio Ninja to find unsigned contracts. - Open Studio Ninja and filter jobs whose contract is sent but not yet signed
- Capture the client name, session date, and days since the contract was sent
- Prioritise sessions booked within the next 14 days
Done when Every unsigned contract is listed with its session date and days outstanding.
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2
Gmail - draft a signature reminder
gmail.com
WebRun opens Gmail to draft a signature reminder. - Draft a polite reminder for each client asking them to review and sign the contract
- Include the direct signing link from Studio Ninja
- Save every reminder as a Gmail draft. Do not send automatically
Done when A signature reminder draft is ready in Gmail for every unsigned contract.
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3
Telegram - alert the team to at-risk bookings
telegram.org
WebRun opens Telegram to alert the team to at-risk bookings. - Send an alert to the team channel listing every booking with an unsigned contract
- Put sessions within 14 days at the top as at-risk
- Note which reminders are being sent for a second time
Done when The team has a Telegram alert covering every at-risk, unsigned booking.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients to sign automatically?
No. Every reminder is drafted in Gmail and held for your review. WebRun never asks a client to sign without you sending the draft yourself.
How does it decide which bookings are urgent?
It checks each session date against today in Studio Ninja and puts any unsigned contract within 14 days of the shoot at the top of the Telegram alert.
What if the contract gets signed later that day?
It reads the live signature status in Studio Ninja on the next run, so a contract signed after the check is removed from the following day's list.
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