Studio Ninja Automated Deposit Payment Reminders
Every morning, WebRun opens Studio Ninja, finds sessions booked with a deposit still unpaid, checks Stripe to confirm no payment has landed overnight, and drafts a friendly deposit reminder in Gmail with the payment link, ready for your one-click send.
How do I remind clients to pay their session deposit before the date is at risk?
WebRun checks Studio Ninja every morning for sessions with an unpaid deposit, confirms in Stripe that no payment has landed overnight, and drafts a friendly reminder in Gmail with the payment link for each client still owing. You review and send with one click, so no booking risks falling through for lack of a deposit follow up.
- Unpaid deposits are caught before a session date is at risk
- Clients get one clear, on-brand reminder instead of an awkward phone call
- Stripe status is rechecked each morning so paid clients are never re-nudged
Built for portrait photographers · wedding photographers · event photographers · photography studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.studioninja.coin a real browser with your saved login - no setup, no API keys. -
1
Studio Ninja - find sessions with an unpaid deposit
studioninja.co
WebRun opens Studio Ninja to find sessions with an unpaid deposit. - Open Studio Ninja and filter booked sessions to those with an outstanding deposit
- Capture the client name, session date, deposit amount, and days since booking for each
- Skip any session where the deposit is not due for more than 14 days
Done when Every session with an unpaid deposit is listed with its amount and days outstanding.
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2
Stripe - confirm no payment has landed
stripe.com
WebRun opens Stripe to confirm no payment has landed. - Check Stripe for a matching payment against each session's deposit invoice
- Remove any session whose deposit posted since the last run
- Note the exact outstanding balance if a partial payment came through
Done when Only sessions with a genuinely unpaid deposit remain on the list.
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3
Gmail - draft a friendly deposit reminder
gmail.com
WebRun opens Gmail to draft a friendly deposit reminder. - Draft a friendly reminder for each client naming their session date and the deposit amount due
- Include the Studio Ninja payment link so they can pay in one click
- Save every reminder as a Gmail draft. Do not send automatically
Done when A deposit reminder draft is ready in Gmail for every session still awaiting payment.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about their deposit without me?
No. Every reminder is saved as a Gmail draft for your review. WebRun never sends a deposit reminder on its own, you approve and send each one.
What if the deposit was paid overnight?
It checks Stripe fresh each morning, so any session whose deposit posted since the last run is removed from the list before a draft is even written.
Does it chase the same client every day?
No. Once you send a draft, the reminder is not recreated the next morning, so clients get one clear nudge rather than a daily repeat.
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