Studio Ninja Automated Quote Follow-Up Reminders
Every morning, WebRun opens Studio Ninja, finds inquiries that received a quote three or more days ago with no reply, drafts a friendly follow-up in Gmail referencing their session date and package, and posts the stalled leads to Slack so you know who still needs a nudge.
How do I follow up on photography quotes that haven't gotten a reply?
WebRun checks Studio Ninja every morning for quotes sent to new inquiries with no reply after 3 or more days, drafts a friendly, low-pressure follow-up in Gmail referencing their event date and package, and posts the full stalled list to Slack. You review and send each draft, so no warm lead goes cold from a missed follow-up.
- Quotes get a timely nudge before the lead goes cold
- Time sensitive inquiries are flagged first when the event date is close
- Booked or lost inquiries drop off the list automatically
Built for wedding photographers · portrait photographers · event photographers · photography studio owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.studioninja.coin a real browser with your saved login - no setup, no API keys. -
1
Studio Ninja - find quotes with no reply
studioninja.co
WebRun opens Studio Ninja to find quotes with no reply. - Open Studio Ninja and filter inquiries whose quote was sent 3 or more days ago with no client reply
- Capture the client name, inquiry type, event date, and package quoted
- Skip any inquiry already marked lost or booked
Done when Every quote awaiting a reply for 3 or more days is listed with its details.
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2
Gmail - draft a friendly follow-up
gmail.com
WebRun opens Gmail to draft a friendly follow-up. - Draft a friendly, low-pressure follow-up for each stalled inquiry referencing their event date and quoted package
- Offer to answer questions or hop on a quick call
- Save every follow-up as a Gmail draft. Do not send automatically
Done when A follow-up draft is ready in Gmail for every stalled inquiry.
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3
Slack - list stalled inquiries
slack.com
WebRun opens Slack to list stalled inquiries. - Post the full list of stalled inquiries to Slack with days since the quote and a draft link
- Flag any inquiry whose event date is within the next 30 days as time sensitive
- Note which quotes are being followed up for a second time
Done when You have a Slack list of every stalled inquiry and its ready follow-up draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the lead automatically if they haven't replied?
No. Every follow-up is drafted in Gmail and listed in Slack for you first. WebRun never contacts a lead until you review and send the draft yourself.
How does it decide who counts as stalled?
It looks for quotes sent 3 or more days ago in Studio Ninja with no reply logged, so warm conversations still in progress are left alone.
What if the lead already booked elsewhere?
It reads the live inquiry status in Studio Ninja each morning, so any inquiry you mark lost or booked is excluded from the next list automatically.
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