Automated Adoption Event Intake
When a new adoption-event RSVP lands in Google Sheets, WebRun logs the registrant's details, drafts a confirmation email via Gmail for quick dispatch, and posts an alert to Slack so staff know who signed up and can prepare for the event.
How do I automatically log adoption event RSVPs and alert my team when someone signs up?
When a new adoption-event RSVP lands in Google Sheets, WebRun logs the registrant, drafts a personalized confirmation email in Gmail for staff to review, and posts a real-time signup alert to Slack. Confirmation emails are never sent automatically, giving your team a chance to add a personal touch before the attendee hears from you.
- Every RSVP is logged instantly so nothing is missed in a busy inbox
- Confirmation drafts are ready for a quick personal touch before sending
- Staff see a running headcount in Slack for easy capacity tracking
Built for pet store owners · animal shelter staff · event coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - log new RSVP and registrant details
google.com
WebRun opens Google Sheets to log new RSVP and registrant details. - Open the Adoption Event RSVP sheet and detect any new rows added since the last run
- Capture attendee name, email, phone, event date, and any pet preferences noted
- Mark the row as Received and log the time the signup was processed
Done when Each new RSVP is logged and marked as received in the sheet.
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2
Gmail - draft a confirmation email for the attendee
gmail.com
WebRun opens Gmail to draft a confirmation email for the attendee. - Draft a confirmation email for each new registrant with the event date, location, and what to expect
- Include any pet preference or notes they submitted in a personalized line
- Save the draft for staff to review before sending, rather than auto-sending
Done when A draft confirmation email is saved in Gmail for each new registrant.
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3
Slack - alert staff to the new signup
slack.com
WebRun opens Slack to alert staff to the new signup. - Post a new-signup alert to the events channel with the attendee's name, contact, and event date
- Note that a confirmation email draft is waiting in Gmail for review
- Include a running total of RSVPs so staff can track capacity at a glance
Done when Staff have a Slack alert for each new signup with a pointer to the Gmail draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation emails to attendees automatically?
No. WebRun saves the confirmation email as a Gmail draft and alerts staff in Slack. A team member reviews the message and sends it, so every attendee hears from a real person before the event.
Can it handle RSVPs for multiple upcoming events at once?
Yes. The Google Sheet can include an event-date column and WebRun logs each RSVP to the correct event row. Staff see the running count per event in Slack so capacity planning stays easy.
What if the same person signs up twice?
WebRun checks for duplicate email addresses in the sheet before logging a new RSVP and flags any duplicate in the Slack alert so staff can follow up rather than sending a second confirmation.
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