Automated Pest Control Contract Renewal Reminders
Every Monday, WebRun opens PestPac by WorkWave, finds every service contract expiring in the next 60 days, drafts a personalized renewal email in Gmail for each customer, and posts your account team a Slack list sorted by expiry date so renewals are handled in order.
How do I automatically remind customers when their pest control contract is up for renewal?
WebRun opens PestPac by WorkWave every Monday, finds every service contract expiring within 60 days, and drafts a personalized renewal notice in Gmail for each customer. Your account team reviews and sends each draft. A Slack renewal list sorted by expiry date ensures the most urgent contracts are handled first every week.
- No annual contract lapses without a timely renewal conversation
- Account reps see their expiring contracts sorted by urgency every Monday
- Renewal drafts are ready for personalization without manual preparation
Built for pest control companies · commercial pest control operators · pest control account managers · recurring service contract businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.workwave.comin a real browser with your saved login - no setup, no API keys. -
1
PestPac by WorkWave - find contracts expiring in 60 days
workwave.com
WebRun opens PestPac by WorkWave to find contracts expiring in 60 days. - Open PestPac by WorkWave and navigate to the Contracts or Agreements section
- Filter for contracts with an expiry date within the next 60 days
- Capture customer name, contract type, annual value, expiry date, and assigned account rep
- Skip any contract already sent a renewal notice in the last 14 days
Done when Every expiring contract within 60 days is listed with customer and contract details.
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2
Gmail - draft renewal notice per customer
gmail.com
WebRun opens Gmail to draft renewal notice per customer. - Draft a renewal notice for each customer referencing their current contract and service plan
- Include the contract expiry date, proposed renewal terms, and a clear call to action
- Save each as a Gmail draft for account team review, do not send automatically
Done when Renewal email drafts are saved in Gmail for every expiring contract.
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3
Slack - post renewal priority list to account team
slack.com
WebRun opens Slack to post renewal priority list to account team. - Post the renewal priority list to your account team's Slack channel
- Sort by expiry date with soonest contracts first
- Include the account rep assigned to each contract and the annual contract value
Done when Your account team has a weekly renewal priority list in Slack with expiry dates and values.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send renewal emails to customers automatically?
No. Every renewal notice is saved as a Gmail draft for your account team to review and approve. No email reaches a customer until a human sends it.
How far in advance does it flag expiring contracts?
It surfaces contracts expiring within 60 days each Monday, giving your team enough time for a renewal conversation before the agreement lapses.
What if a contract was already renewed or is in negotiation?
Any contract updated to a renewed status in PestPac by WorkWave is skipped on the next run, so your team only sees genuinely open renewals.
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