Automated Spektrix Post-Show Review Request Drafts
Every morning, WebRun opens Spektrix to find attendees from performances in the past 24 hours, drafts a short, personalised review-request email for each one in Gmail, and leaves every draft ready for your marketing team to review and send, so you never miss the follow-up window.
How do I automatically draft post-show review request emails for Spektrix attendees?
WebRun checks Spektrix each morning for completed performances, pulls the eligible attendee list, and drafts a personalised review-request email for each person in Gmail. Every draft sits unsent until your team approves it, so patrons get a timely, on-brand follow-up after every show without your staff writing individual emails.
- Every show's audience gets a timely review request without manual work
- Drafts are ready and waiting each morning for one-click send
- Opted-out and already-contacted patrons are skipped automatically
Built for theater marketing teams · performing arts centers · venue managers · audience development staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
system.spektrix.comin a real browser with your saved login - no setup, no API keys. -
1
Spektrix - find yesterday's attendees
spektrix.com
WebRun opens Spektrix to find yesterday's attendees. - Open Spektrix and filter completed performances from the past 24 hours
- Pull the attendee list with name, email, and the show they attended
- Skip anyone who has already received a review request this season or who has opted out of marketing communications
Done when A list of eligible attendees is ready with their name, email address, and show title.
-
2
Gmail - draft personalised review requests
gmail.com
WebRun opens Gmail to draft personalised review requests. - Draft a short, warm review-request email for each eligible attendee, personalising the show title and performance date
- Include a direct link to your preferred review platform (Google, TripAdvisor, or your own site)
- Save each email as a Gmail draft, ready for your team to review before sending. Do not send any email automatically
Done when A Gmail draft exists for every eligible attendee, unsent and waiting for team approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the emails automatically to patrons?
No. Every review request is saved as a Gmail draft and requires a team member to review and send it. Nothing goes to a patron without human approval.
How does it avoid emailing the same patron twice?
WebRun checks Spektrix communication history and skips anyone who already received a review request this season or who has opted out of marketing.
Can I customise the email tone or template?
Yes. Provide WebRun with your preferred tone, sign-off, and review-platform link and it will apply them to every draft it creates.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.