Catch payroll funding shortfalls before pay day
Every morning during payroll week, WebRun opens PrismHR, totals the payroll amount each client needs to fund before the cutoff, checks the funding account balance in QuickBooks, and sends your treasury team an urgent Telegram alert the moment a client's funding is short.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I catch client payroll funding shortfalls before pay day?
Every morning during payroll week, WebRun totals each client's payroll funding requirement in PrismHR and checks the funding account balance received in QuickBooks. The moment a client's funds have not landed, it sends your treasury team an urgent Telegram alert naming the client, the shortfall, and the funding cutoff time, so there is still time to call the client.
- Funding shortfalls surface hours before the cutoff, not after
- Treasury teams get the exact shortfall amount, not just a warning
- A clear all funded confirmation closes the loop on quiet weeks
Built for PEOs · ASOs · PEO treasury teams · payroll funding coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.prismhr.comin a real browser with your saved login - no setup, no API keys. -
1
PrismHR - total each client's funding requirement
prismhr.com How to Automate PrismHR
WebRun opens PrismHR to total each client's funding requirement. - Open PrismHR and total the net payroll, taxes, and fees each client must fund for the next run
- Note each client's funding cutoff time
- Flag any client whose total changed significantly since the last run
Done when Every client's funding requirement for the next payroll is totaled.
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2
QuickBooks - check the funding account balance
- Check the funding account balance received for each client against its PrismHR total
- Calculate the shortfall for any client whose funds have not fully landed
- Recheck balances close to the funding cutoff
Done when Every client's funding status is compared against what it owes.
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3
Telegram - alert your treasury team
telegram.org How to Automate Telegram
WebRun opens Telegram to alert your treasury team. - Send an urgent alert the moment a client is short, naming the client and the shortfall amount
- Include the funding cutoff time so your team can call the client immediately
- Send a clear all funded confirmation once every client's balance matches
Done when Your treasury team is alerted to any shortfall with enough time to fix it before cutoff.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the client directly about the shortfall?
No. WebRun only alerts your internal treasury team on Telegram. Your team decides how and when to reach out to the client, so no automated message goes to the client's finance contact.
How is the shortfall amount calculated?
It compares the net payroll, taxes, and fees totaled in PrismHR against the funds actually received in the QuickBooks funding account, so the shortfall shown is the client's real gap, not an estimate.
Will I get alerted even if every client is funded?
Yes. It sends a clear all funded confirmation once every client's balance matches its PrismHR total, so a quiet payroll week is confirmed, not just assumed.
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