Automated PrismHR Compliance Poster Alerts
Every Monday, WebRun opens PrismHR, checks which states your worksite employees are located in, adds a Google Calendar reminder for any state with a labor law poster update due, and posts your compliance team a Slack list of which clients need new posters and by when.
How do I flag which clients need an updated labor law compliance poster?
Every Monday, WebRun checks PrismHR for which states your worksite employees are located in, cross checks that against known labor law poster update dates, and adds a Google Calendar reminder ahead of each required posting date. It posts your compliance team a Slack list of exactly which clients need a new poster and by when, so a state law change never becomes a client complaint.
- Poster updates get flagged before a state's required posting date
- Multi state clients are tracked under every state that applies
- Compliance teams get one weekly list instead of checking every state manually
Built for PEOs · ASOs · compliance teams · HR outsourcing firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.prismhr.comin a real browser with your saved login - no setup, no API keys. -
1
PrismHR - list worksite employee states
prismhr.com
WebRun opens PrismHR to list worksite employee states. - Open PrismHR and list every state where worksite employees are currently located, grouped by client
- Cross check that list against your known poster update schedule
- Note any client with worksite employees in more than one state
Done when Every client's worksite states are listed and checked against the poster schedule.
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2
Google Calendar - set the poster update deadline
calendar.google.com
WebRun opens Google Calendar to set the poster update deadline. - Add a reminder for each state with a poster update due, dated ahead of the required posting date
- Title the reminder with the state and the affected clients
- Attach the count of clients with a worksite in that state
Done when A reminder is scheduled for every state with an upcoming poster update.
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3
Slack - flag clients needing new posters
slack.com
WebRun opens Slack to flag clients needing new posters. - Post a list of clients that need an updated poster and which state triggered it
- Put the nearest required posting date first
- Note where the current poster set for that state is filed
Done when Your compliance team has this week's poster update list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it order or mail the posters itself?
No. WebRun only flags which clients need an updated poster and by when. Ordering and mailing the actual poster is left to your compliance team.
How does it know a state has a poster update due?
It checks each client's worksite states in PrismHR against your compliance team's known poster update schedule, so only states with an actual change trigger a reminder and a Slack flag.
What if a client has worksite employees in several states?
It is noted directly against that client, so a multi state client shows up under every state with a poster update due rather than being missed under just one.
Related templates
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