Automated Pediatric Immunization Recall Reminders
Every morning, WebRun opens Office Practicum, finds patients due for a well-child visit or immunization in the next 30 days, drafts a personalized reminder for each family, logs every draft in Google Sheets, and queues SMS drafts in Twilio for your care coordinator to review and release.
How can a pediatric practice automate well-child and immunization recall reminders?
WebRun opens Office Practicum every morning, identifies patients due for a well-child visit or immunization within 30 days, and drafts a personalized reminder for each family. Every draft is logged in Google Sheets and staged in Twilio for your care coordinator to review and approve before any message is sent.
- Families get timely recall reminders without staff manually identifying each due patient
- Immunization compliance rates improve with consistent follow-up outreach
- Every draft is reviewed before sending, keeping the practice in control of patient communication
Built for pediatric practices · care coordinators · pediatricians · immunization nurses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.officepracticum.comin a real browser with your saved login - no setup, no API keys. -
1
Office Practicum - find patients due for recall
officepracticum.com
WebRun opens Office Practicum to find patients due for recall. - Open Office Practicum and run the recall report for well-child visits and immunizations due within 30 days
- Capture each patient's name, date of birth, due visit type, and guardian contact number
- Skip patients who already have a scheduled appointment
Done when Every patient due for recall in the next 30 days is listed with contact details and visit type.
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2
Google Sheets - log recall list with draft messages
google.com
WebRun opens Google Sheets to log recall list with draft messages. - Open the recall tracking sheet
- Add a row per patient with name, due date, visit type, and a drafted reminder message
- Mark each row as pending coordinator review
Done when All due-for-recall patients are logged with a draft message and a pending status.
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3
Twilio - stage SMS drafts for coordinator review
twilio.com
WebRun opens Twilio to stage SMS drafts for coordinator review. - Stage an SMS draft for each family in the Twilio messaging queue
- Leave every message in draft status for the care coordinator to review before release
- Do not send any SMS automatically
Done when Coordinator-review SMS drafts are staged in Twilio for every recall patient.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send text messages to families without approval?
No. Every SMS is staged as a draft in Twilio and must be reviewed and released by your care coordinator before any message reaches a family.
How does it know which vaccines are due?
It reads the recall and immunization schedule data already in Office Practicum, including VacLogic forecasting data, to determine which patients are due for each visit type.
What if the family already booked an appointment?
It checks for existing scheduled appointments in Office Practicum each morning and skips any patient who already has one booked, so families are not reminded unnecessarily.
Related templates
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