See how every provider's schedule is performing each week
Every Monday, WebRun opens Office Practicum, pulls last week's appointment data by provider, calculates utilization rates, average visit duration, and cancellation rates per provider, appends the results to a Google Sheet trend log, and posts a clean summary digest to your practice manager in Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can a pediatric practice automatically track provider schedule utilization each week?
WebRun pulls last week's scheduling data from Office Practicum every Monday, calculates utilization and cancellation rates per provider, appends the metrics to a Google Sheet trend log, and posts a Slack digest to your practice manager. Utilization dips of 10 percent or more are flagged so scheduling gaps can be addressed before they compound.
- Practice manager sees each provider's utilization rate every Monday without pulling manual reports
- Underperforming schedule days are flagged week over week so gaps are corrected early
- A running trend log in Google Sheets makes month-over-month performance comparison easy
Built for pediatric practice managers · physician owners · operations leads · pediatric practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.officepracticum.comin a real browser with your saved login - no setup, no API keys. -
1
Office Practicum - pull last week's appointments by provider
officepracticum.com How to Automate Office Practicum
WebRun opens Office Practicum to pull last week's appointments by provider. - Open Office Practicum and navigate to the scheduling or reporting section
- Pull last week's completed, no-show, and canceled appointments grouped by provider
- Calculate total slots, filled slots, utilization rate, and cancellation rate for each provider
Done when Utilization and cancellation metrics are compiled for every provider from last week.
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2
Google Sheets - append utilization metrics to trend log
google.com How to Automate Google Sheets
WebRun opens Google Sheets to append utilization metrics to trend log. - Open the provider utilization trend log sheet
- Append a new weekly row for each provider with the calculated metrics and the week ending date
- Highlight any provider whose utilization dropped more than 10 percent week over week
Done when Last week's metrics are logged in the trend sheet with flagged outliers.
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3
Slack - post weekly provider utilization digest
slack.com How to Automate Slack
WebRun opens Slack to post weekly provider utilization digest. - Post a Slack digest to the practice manager channel with each provider's utilization rate and cancellation rate for the past week
- Call out the highest and lowest performing providers
- Include a link to the Google Sheet trend log for month-over-month comparison
Done when The practice manager has last week's utilization digest in Slack every Monday.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it access patient clinical information to build these reports?
No. It reads scheduling and appointment status data only, not clinical notes or diagnoses, so the utilization digest contains no protected health information.
Can it track trends over multiple weeks?
Yes. Each Monday run appends to the Google Sheet trend log, so your practice manager can compare utilization across weeks and months over time.
What triggers the utilization flag in the digest?
It flags any provider whose utilization rate dropped more than 10 percent compared to the prior week. The threshold can be adjusted to suit your practice's targets.
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