Automated Prior Authorization Expiry Tracking
Every morning, WebRun opens Office Practicum, finds prior authorizations expiring within the next 30 days, logs each one with the patient name, payer, service, and expiry date in a Google Sheet worklist, and posts a summary alert to your billing team in Slack.
How can a pediatric practice track prior authorization expiry dates automatically?
WebRun opens Office Practicum every morning, finds prior authorizations expiring within 30 days, and logs each one in a Google Sheet worklist sorted by urgency. It then posts a Slack summary to your billing team so no authorization lapses and no claim is denied for a missing renewal.
- No prior authorization lapses unnoticed before the expiry date
- Billing team opens Slack each morning to a ranked expiry alert
- Urgent renewals are flagged 7 days out so there is time to act
Built for pediatric billing teams · practice managers · medical billers · pediatric practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.officepracticum.comin a real browser with your saved login - no setup, no API keys. -
1
Office Practicum - find prior auths expiring soon
officepracticum.com
WebRun opens Office Practicum to find prior auths expiring soon. - Open Office Practicum and navigate to the prior authorization management section
- Filter for authorizations expiring within the next 30 days
- Capture patient name, payer, service type, auth number, and expiry date for each
Done when Every prior authorization expiring in the next 30 days is listed with its details.
-
2
Google Sheets - log expiry worklist
google.com
WebRun opens Google Sheets to log expiry worklist. - Open the prior auth expiry tracking sheet
- Add or update a row for each expiring auth with all captured details
- Sort the sheet by expiry date, soonest first, so the most urgent renewals are at the top
Done when The sheet is updated with all expiring auths sorted by urgency.
-
3
Slack - alert billing team
slack.com
WebRun opens Slack to alert billing team. - Post a summary to the billing team Slack channel listing count of auths expiring this week and next week
- Flag any expiring within 7 days as urgent
- Include a direct link to the Google Sheet worklist
Done when The billing team has today's expiry alert in Slack with a link to the full worklist.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit renewal requests automatically?
No. WebRun only identifies and logs expiring authorizations and alerts your billing team. All renewal submissions are handled by your staff to ensure accuracy and compliance.
How far in advance does it flag expiring auths?
It flags authorizations expiring within the next 30 days every morning, with urgent alerts for those expiring within 7 days so your team has time to act before a claim is denied.
What if an auth was already renewed?
Staff can mark rows as renewed in the Google Sheet. On the next run, WebRun reads the current status from Office Practicum and updates the worklist accordingly.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.