Automated Payroll Relief Approval Reminders
Every morning, WebRun opens Payroll Relief, checks every client batch that is calculated and waiting on approval, flags any batch closing in on that client's submission cutoff, drafts a polite reminder in Gmail to the client's payroll contact, and posts your processing team a Slack list of who still has not approved.
How do I get clients to approve their payroll batch before the submission cutoff?
WebRun checks Payroll Relief every morning for client batches still waiting on approval, flags the ones closing in on their submission cutoff, and drafts a Gmail reminder to each client's payroll contact naming the batch total and deadline. It also posts your processing team a Slack list of who still has not approved, so no client batch misses its cutoff.
- No client batch misses its submission cutoff without a same day Slack flag
- Reminders are drafted and ready before your team has to ask
- Approved batches are skipped automatically from live Payroll Relief status
Built for payroll service bureaus · accounting firms · payroll administrators · client service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.accountantsworld.com/payroll-reliefin a real browser with your saved login - no setup, no API keys. -
1
Payroll Relief - find batches awaiting approval
accountantsworld.com
WebRun opens Payroll Relief to find batches awaiting approval. - Open Payroll Relief and go to the Batch Manager
- Filter batches to Awaiting Client Approval
- Note each client's submission cutoff and how many hours remain
- Flag any batch inside its final 24 hours
Done when Every unapproved batch is listed with its client, cutoff, and time remaining.
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2
Gmail - draft the client reminder
gmail.com
WebRun opens Gmail to draft the client reminder. - Draft a short reminder to the client's payroll contact naming the batch total and the cutoff time
- Reference the specific pay period so the client recognizes the run
- Leave every reminder as a draft. Never send a client reminder without review
Done when A reminder draft is waiting in Gmail for every client with an unapproved batch.
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3
Slack - report who still has not approved
slack.com
WebRun opens Slack to report who still has not approved. - Post a list of every client still awaiting approval to the processing channel
- Put batches inside their final 24 hours at the top
- Tag the account manager for any batch at risk of missing its cutoff
Done when Your processing team has today's approval status for every client in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients without me?
No. WebRun only drafts the reminder in Gmail. You review the batch total and cutoff time and send it yourself, nothing goes to a client automatically.
How does it know which batches are urgent?
It reads each client's specific submission cutoff in Payroll Relief and puts any batch inside its final 24 hours at the top of the Slack list, so the most time sensitive approvals get seen first.
What happens once a client approves?
It reads the live batch status in Payroll Relief each morning, so any batch that already moved to Approved is skipped and never gets a duplicate reminder.
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