Automated Payroll Bureau Timesheet Reminders
Every morning, WebRun opens Payroll Relief, checks every client's current batch for employees with zero hours entered, logs the running list of who is missing hours into a shared Google Sheet, and drafts a Gmail follow up to each client's payroll contact naming exactly who still needs to submit.
How do I chase clients for missing timesheet hours before payroll is due?
WebRun opens Payroll Relief every morning, finds every employee with zero hours entered for the current pay period across your clients, and logs the running list in Google Sheets. It then drafts a Gmail follow up naming exactly who is still missing hours for each client, so timesheets get chased the same day, not after they delay the run.
- Missing hours get chased the same morning, not after the run is late
- Every client's status lives in one running Google Sheets tracker
- Employees who submit late are dropped automatically, no manual cleanup
Built for payroll service bureaus · accounting firms · payroll processors · client service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.accountantsworld.com/payroll-reliefin a real browser with your saved login - no setup, no API keys. -
1
Payroll Relief - find employees with missing hours
accountantsworld.com
WebRun opens Payroll Relief to find employees with missing hours. - Open Payroll Relief and go to the current batch for each client
- Filter employees to zero hours entered
- Note the pay period end date and hours submission deadline for each client
Done when Every employee missing hours is listed against their client and pay period.
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2
Google Sheets - log the running missing hours list
google.com
WebRun opens Google Sheets to log the running missing hours list. - Open the shared missing hours tracker
- Add a row for each client with the employees still missing hours
- Mark any employee already flagged yesterday who remains unresolved
Done when The tracker reflects every client's current missing hours status.
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3
Gmail - draft the client follow up
gmail.com
WebRun opens Gmail to draft the client follow up. - Draft a follow up to the client's payroll contact naming each employee still missing hours
- Reference the hours submission deadline
- Leave every follow up as a draft. Never send it without review
Done when A follow up draft is waiting in Gmail for every client with missing hours.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients without me?
No. WebRun only drafts the follow up in Gmail. You review the list of employees and send it yourself, nothing goes to a client automatically.
How does it know which employees are missing hours?
It reads live batch data in Payroll Relief for zero entered hours against each client's current pay period, not a guess based on last period.
What if a client submits hours later in the day?
It checks again the next morning, so an employee who submits hours later is automatically dropped from the following day's tracker and follow up.
Related templates
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