Reconcile your daily dispensing log without the manual count
Every night, WebRun opens Zoobook Systems, reconciles that day's dispensing log against recorded medication counts by dosing station, logs any variance to a Google Sheet with the amount and dosing nurse, and texts the diversion control officer through Twilio when a discrepancy needs same day review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I reconcile my daily methadone dispensing log for discrepancies?
WebRun reconciles Zoobook Systems dispensing logs every night against recorded medication counts by dosing station, logs the result to a Google Sheet, and texts your diversion control officer through Twilio the moment a same day variance turns up. Clean nights stay silent, so the only alert that lands is one that actually needs review.
- Dispensing variances surface the same night instead of at month end
- Clean reconciliation nights generate no noise for the diversion control officer
- Every variance is logged with the station, nurse, and amount for review
Built for OTP diversion control officers · methadone clinic nurse managers · OTP compliance teams · dosing nurses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.zoobooksystems.comin a real browser with your saved login - no setup, no API keys. -
1
Zoobook Systems - reconcile the day's dispensing log
zoobooksystems.com How to Automate Zoobook Systems
WebRun opens Zoobook Systems to reconcile the day's dispensing log. - Open Zoobook Systems and pull today's dispensing log by dosing station
- Compare doses administered against the recorded medication counts for methadone and buprenorphine
- Identify any station or shift with a variance, over or under
- Note the dosing nurse, medication, and amount for each variance
Done when Every dosing station's log is compared against counts, with variances identified.
-
2
Google Sheets - log any variance found
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log any variance found. - Open the Dispensing Reconciliation log
- Add a row for each variance found with date, station, nurse, and amount
- Mark the day clean if every station reconciled with no variance
Done when The reconciliation log reflects today's result for every dosing station.
-
3
Twilio - text the diversion control officer
twilio.com How to Automate Twilio
WebRun opens Twilio to text the diversion control officer. - Text the diversion control officer only when a variance is found
- Include the station, medication, amount, and dosing nurse on shift
- Send nothing when the day reconciles clean
Done when The diversion control officer is texted same day for any unreconciled variance.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it text patients if a discrepancy is found?
No. The Twilio alert only goes to your internal diversion control officer. It never contacts a patient, and it never texts anyone when the day reconciles clean.
What counts as a variance worth flagging?
Any station or shift where doses administered do not match the recorded medication count for methadone or buprenorphine, over or under. Every variance is logged, however small.
Can it tell me why a discrepancy happened?
No. It flags the station, nurse, medication, and amount so your team can investigate. Determining the cause and any required notification stays with your staff.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.