Nextech Automated Prior Authorization Tracking
Every morning, WebRun opens Nextech, reviews the prior authorization queue for pending, expiring, and newly denied authorizations, logs each case with its deadline and payer to Airtable, and posts a prioritized worklist to Slack so billing staff can act before any authorization lapses.
How can I automatically track and manage ophthalmology prior authorizations?
WebRun opens Nextech every morning and reviews the full prior authorization queue, flagging pending, expiring, and denied cases. It updates an Airtable tracker with current status and deadlines and posts a payer-grouped worklist to Slack, so your billing team always has a clear action list before authorizations lapse.
- No prior authorization lapses before a scheduled patient visit
- Billing team starts each day with a sorted, payer-labeled worklist
- Denied and expiring authorizations are surfaced before they cause claim rejections
Built for ophthalmology billing teams · eye care practices · medical billing coordinators · practice administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.nextech.comin a real browser with your saved login - no setup, no API keys. -
1
Nextech - scan prior authorization queue
nextech.com
WebRun opens Nextech to scan prior authorization queue. - Open Nextech and navigate to the Prior Authorization module
- Filter for authorizations that are pending, expiring within 7 days, or recently denied
- Capture patient name, procedure, payer, auth number, expiry date, and current status
- Flag any authorization tied to a scheduled appointment in the next 5 days
Done when All at-risk prior authorizations are listed with payer, deadline, and linked appointment details.
-
2
Airtable - log auth status and deadlines
airtable.com
WebRun opens Airtable to log auth status and deadlines. - Upsert each authorization record into the Auth Tracker Airtable base
- Update status, expiry date, and next-action fields for existing records
- Create new rows for any authorizations not yet in the tracker
- Sort the view by days until expiry, soonest first
Done when The Airtable tracker reflects the current status of every at-risk authorization.
-
3
Slack - post prioritized auth worklist
slack.com
WebRun opens Slack to post prioritized auth worklist. - Post a prioritized worklist to the billing Slack channel
- Lead with authorizations expiring today or tomorrow, then next-week expirations
- Include payer name and procedure for each line so staff can act without switching systems
Done when The billing team has a prioritized Slack worklist to work from each morning.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit authorization requests to payers automatically?
No. WebRun reads and tracks authorization statuses but never submits requests on its own. It surfaces the work that needs doing and leaves submission to your billing staff.
How does it prioritize the worklist?
It sorts by days until expiry, putting today's and tomorrow's deadlines at the top, then flags any authorization tied to a patient appointment scheduled in the next five days regardless of expiry date.
Can it track authorizations across multiple payers?
Yes. WebRun reads authorization records from Nextech for all payers and logs each one to Airtable with the payer name, so your team can filter or sort by payer in the tracker.
Related templates
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