Nextech Automated Diabetic Eye Exam Care Gap Report
Every Monday, WebRun opens Nextech and identifies diabetic patients who lack a dilated eye exam on record for the current calendar year, logs each care gap with patient and provider details to Google Sheets, and sends a summary count to your Telegram channel so the care-gap team can plan their outreach for the week.
How can I automatically find diabetic patients with an open eye exam care gap?
Every Monday WebRun opens Nextech, identifies diabetic patients with no dilated eye exam on record for the current year, and logs each care gap in Google Sheets. It sends the team a summary count via Telegram with a link to the tracker so care-gap coordinators can plan and prioritize outreach for the week.
- Open diabetic eye exam care gaps are surfaced weekly rather than discovered at year-end
- Care-gap team gets a prioritized list without manual chart review
- Quality measure closure rates improve with proactive weekly tracking
Built for ophthalmology practices · diabetic care coordinators · quality reporting teams · eye care groups
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.nextech.comin a real browser with your saved login - no setup, no API keys. -
1
Nextech - identify diabetic patients with open care gaps
nextech.com
WebRun opens Nextech to identify diabetic patients with open care gaps. - Open Nextech and navigate to the patient registry or quality reporting section
- Filter for active patients with a diabetes diagnosis who have no dilated fundus exam visit code in the current calendar year
- Capture patient name, last exam date, primary care provider, and assigned ophthalmologist
- Do not contact any patient or modify any record
Done when Every diabetic patient with an open eye exam care gap is identified with their details.
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2
Google Sheets - log care gap list for outreach planning
google.com
WebRun opens Google Sheets to log care gap list for outreach planning. - Append each care-gap patient to the Care Gap Tracker sheet
- Include columns for patient name, diabetes diagnosis date, last exam, assigned provider, and gap status
- Mark each new row as Open so the team can track closure over the coming weeks
Done when The care gap sheet lists every open diabetic eye exam gap for the current year.
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3
Telegram - notify care-gap team with weekly count
telegram.org
WebRun opens Telegram to notify care-gap team with weekly count. - Send a weekly summary to the care-gap Telegram channel
- Include total open gaps, how many are new since last week, and a link to the Google Sheets tracker
- Do not include any patient names or identifiable health information in the Telegram message
Done when The care-gap team has a weekly count and a link to the tracker in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact diabetic patients about their missing exam?
No. WebRun only identifies and logs the care gap. No patient outreach is sent automatically. Staff review the Google Sheets list and initiate approved recall outreach through your normal workflow.
Does the Telegram message include any patient health information?
No. The Telegram summary contains only aggregate counts and a link to the Sheets tracker. No patient names, diagnoses, or identifiable details are included in the auto-posted message.
How does it know which patients have diabetes?
WebRun reads active diagnosis codes in Nextech for each patient. It flags those with a diabetes-related ICD-10 code who have no current-year dilated fundus exam on file, using live chart data.
Related templates
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