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Automated Ideal Product Registration Reminders

Every Monday, WebRun opens Ideal DMS, finds units sold more than 14 days ago with no OEM product registration recorded, and drafts a friendly reminder email to each customer explaining why registering protects their warranty, left in Gmail for you to review and send.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 Ideal DMS find unregistered unit sales
2 Gmail draft the registration reminder
In short

How do I remind customers to register their new equipment for warranty coverage?

Every Monday, WebRun opens Ideal DMS and finds units sold more than 14 days ago with no OEM product registration on file. It drafts a friendly reminder email to each customer explaining that registering activates full warranty coverage, left in Gmail for you to review and send, so fewer customers discover a registration gap only when they file a claim.

  • Fewer customers discover a registration gap only when filing a claim
  • Registration reminders are drafted, never sent, until a person approves them
  • Registered units drop off the list automatically once OEM status updates

Built for outdoor power equipment dealers · sales managers · service managers · lawn and garden retailers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.idealcomputersystems.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Ideal DMS - find unregistered unit sales
    idealcomputersystems.com
    WebRun in Ideal DMS: find unregistered unit sales
    WebRun opens Ideal DMS to find unregistered unit sales.
    • Open Ideal DMS and pull units sold more than 14 days ago
    • Filter to units with no OEM product registration recorded
    • Capture the customer, unit, brand, and sale date for each

    Done when Every unregistered unit past 14 days is listed with its customer and sale date.

  3. 2
    Gmail - draft the registration reminder
    gmail.com
    WebRun in Gmail: draft the registration reminder
    WebRun opens Gmail to draft the registration reminder.
    • Draft a friendly reminder email to each customer explaining that registering activates full OEM warranty coverage
    • Include the unit model, serial number, and a link to the OEM registration page
    • Leave every draft in Gmail unsent for you to review and send

    Done when A registration reminder draft sits ready in Gmail for every unregistered unit.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.idealcomputersystems.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Unregistered unit list · Gmail drafts
OutputWhat each run produces - A drafted registration reminder email for every unit sold with no OEM registration on file.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it email customers without me reviewing it first?

No. WebRun leaves every reminder as a Gmail draft. You review and send each one, so no customer gets a message unchecked.

Why does registration matter to my dealership?

Registered units activate full OEM warranty coverage and keep the customer's contact details current, which makes a future warranty claim easier to process.

What if a customer already registered on the OEM site directly?

It reads the registration status recorded in Ideal DMS each week, so once that status is updated the unit drops off the reminder list automatically.

Keep going

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