Flag price list mismatches before they cost you margin
Every Monday, WebRun opens Ideal DMS, pulls current pricing for units and top moving parts, compares each against the matching item cost in QuickBooks, flags anything that does not line up, and sends your office manager a Telegram alert so a stale price never reaches an invoice or a customer quote.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I catch pricing mismatches between my DMS and QuickBooks?
Every Monday, WebRun opens Ideal DMS and pulls current pricing for every unit and your top moving parts, then compares each against the matching item cost in QuickBooks. It flags anything that does not line up and sends your office manager a Telegram alert sorted by dollar difference, so a stale price never reaches an invoice or a customer quote.
- Stale prices get caught before they reach an invoice or a customer quote
- Office managers see every mismatch sorted by dollar difference
- Pricing stays in sync between Ideal DMS and QuickBooks without a manual audit
Built for outdoor power equipment dealers · dealership office managers · dealership controllers · small engine dealerships
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.idealcomputersystems.comin a real browser with your saved login - no setup, no API keys. -
1
Ideal DMS - pull current unit and parts pricing
idealcomputersystems.com How to Automate Ideal DMS
WebRun opens Ideal DMS to pull current unit and parts pricing. - Open Ideal DMS and pull current pricing for all units and the top 100 moving parts
- Note the OEM cost, dealer price, and MSRP recorded for each
- Flag anything updated since the last check
Done when Current Ideal DMS pricing is pulled for every unit and top moving part.
-
2
QuickBooks - compare against item costs
- Open QuickBooks and pull the matching item cost for each unit and part
- Compare against the Ideal DMS pricing pulled in the previous step
- Flag any item where the two do not match
Done when Every mismatch between Ideal DMS pricing and QuickBooks item cost is identified.
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3
Telegram - alert the office manager
telegram.org How to Automate Telegram
WebRun opens Telegram to alert the office manager. - Send the office manager a message listing every price mismatch found
- Note which system shows the higher price for each flagged item
- Sort the list by dollar difference, largest first
Done when The office manager has this week's price mismatch list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change any prices on its own?
No. WebRun only compares and flags mismatches. Updating a price in Ideal DMS or an item cost in QuickBooks is still done by hand.
How often does it check for mismatches?
It runs every Monday and compares current Ideal DMS pricing against QuickBooks item costs for every unit and your top 100 moving parts.
What if a mismatch was intentional, like a promotional price?
It flags every mismatch it finds regardless of the reason, so you can quickly confirm an intentional promo and ignore it, or catch a real error before it reaches a customer.
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