Automated Driver Cert Expiry Reminders
Every morning, WebRun reads driver H2S, hazmat, and other certification dates from your compliance sheet, cross-checks which drivers are actively assigned in Engage Mobilize, finds certs expiring in the next thirty days, drafts a reminder text for each driver in Twilio, and posts the queue to Slack for a supervisor to approve before any driver is texted.
How do I remind drivers about expiring H2S and hazmat certifications?
Every morning, WebRun reads driver H2S, hazmat, and other certification dates from your compliance sheet, checks who is actively assigned in Engage Mobilize, and finds certs expiring within thirty days. It drafts a reminder text for each driver in Twilio and queues them in Slack for a supervisor to approve, so no driver is texted without human sign-off.
- Expiring certs are caught thirty days out, not on the day
- No driver is texted without a supervisor approving it
- Drivers running loads with a soon-to-expire cert are flagged urgent
Built for oilfield safety managers · fluid hauling companies · trucking compliance teams · HSE coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.engagemobilize.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read driver certification dates
google.com
WebRun reads driver certification dates from the compliance sheet. - Open the driver compliance sheet listing H2S, hazmat, and other certification expiry dates
- Find every certification expiring within the next thirty days
- Capture the driver, the certification type, and the exact expiry date for each
Done when Every certification expiring in the next thirty days is listed with its driver and date.
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2
Engage Mobilize - confirm active driver assignments
engagemobilize.com
WebRun confirms which flagged drivers are actively assigned in Engage Mobilize. - Open Engage Mobilize and check which of the flagged drivers are actively assigned to hauls
- Prioritize reminders for drivers currently running loads or scheduled soon
- Note any driver whose cert expires before their next scheduled haul as urgent
Done when Each expiring cert is matched to the driver's current assignment status.
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3
Twilio - draft each expiry reminder text
twilio.com
WebRun drafts each cert-expiry reminder in Twilio and leaves it unsent. - Draft a short reminder text for each driver naming the certification and its expiry date
- Prepare the message in Twilio addressed to the driver's number on file
- Leave every message queued and unsent so no driver is texted without approval
Done when A reminder text is drafted in Twilio for each affected driver, all unsent.
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4
Slack - queue reminders for supervisor approval
slack.com
WebRun queues the cert reminders in Slack for a supervisor to approve. - Post the queued reminders to Slack with the driver, cert type, and expiry date
- Flag urgent cases where the cert expires before the next scheduled haul
- Let a supervisor approve, edit, or hold each text; send only the approved ones
Done when A supervisor has the queued reminders in Slack and only approved texts are sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text drivers without approval?
No. WebRun drafts every reminder in Twilio and leaves it unsent, then posts the queue to Slack. A supervisor approves, edits, or holds each text, so no driver is messaged until a human signs off on it.
How far ahead does it warn?
It flags any certification expiring within the next thirty days by default, and marks a cert urgent if it expires before the driver's next scheduled haul in Engage Mobilize. You can widen or narrow that window.
Which certifications does it track?
It tracks whatever your compliance sheet lists, such as H2S, hazmat, TWIC, medical card, and license endorsements. Add a column and WebRun includes that certification in the daily check and the reminders.
Related templates
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