Total Party Planner Automated Staff Shift Reminders
Every morning, WebRun opens Total Party Planner, pulls the staff assignments for events in the next 3 days, checks Google Calendar for any double-booked staff member, and posts the crew a shift roster in your team Telegram channel.
How do I automatically confirm catering staff shift assignments before an event?
WebRun opens Total Party Planner every morning and pulls the staff assignments for every event in the next 3 days. It checks each person's Google Calendar for a double booking and posts the crew a shift roster in Telegram, grouped by event with role, call time, and venue, with any conflict or unfilled shift called out first.
- Every crew member sees their shift roster at least 3 days before the event
- Double-booked staff get flagged before they become a no-show
- Unfilled shifts surface early instead of on event day
Built for off-premise caterers · catering operations managers · banquet captains · event staffing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.totalpartyplanner.comin a real browser with your saved login - no setup, no API keys. -
1
Total Party Planner - pull staff assignments for upcoming events
totalpartyplanner.com
WebRun opens Total Party Planner to pull staff assignments for upcoming events. - Open Total Party Planner and filter events to the next 3 days
- Capture each assigned staff member's name, role, call time, and venue
- Flag any shift still missing an assigned staff member
Done when Every event in the next 3 days has its staff assignments listed.
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2
Google Calendar - check for double-booked staff
calendar.google.com
WebRun opens Google Calendar to check for double-booked staff. - Check each assigned staff member's calendar for the same date and time
- Flag anyone assigned to two events that overlap
- Note the conflict so it can be resolved before the roster posts
Done when Every staffing conflict for the next 3 days has been flagged.
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3
Telegram - post the shift roster to the crew channel
telegram.org
WebRun opens Telegram to post the shift roster to the crew channel. - Post the shift roster to the crew channel, grouped by event and call time
- List each person's role and venue so the assignment is unmistakable
- Call out any unfilled shift or scheduling conflict at the top
Done when The crew has this week's shift roster in Telegram, with conflicts called out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message individual staff members directly?
No. It posts one roster to your team Telegram channel that every crew member already reads, rather than messaging anyone individually.
How does it catch a double-booked staff member?
It checks each assigned person's Google Calendar for the same date and call time as their Total Party Planner assignment, and flags any overlap at the top of the roster.
What happens to an unfilled shift?
It's called out at the top of the Telegram roster so a manager can assign someone before the event, instead of discovering the gap on event day.
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