Total Party Planner Automated Rental Return Tracking
Every morning, WebRun opens Total Party Planner, reads the rental equipment list for events completed in the last day, logs what's due back to a Google Sheets tracker, and posts your operations team a Telegram checklist of what's outstanding.
How do I track catering rental equipment until it's returned?
WebRun reads the rental equipment list in Total Party Planner every morning for events completed the day before, logs what's due back to a Google Sheets tracker, and posts your operations team a Telegram checklist with overdue items first. It keeps tracking each item until it's checked off as returned, so nothing gets left at a venue.
- Rental items get tracked from every event until they're checked back in
- Overdue items surface at the top instead of getting lost between events
- Warehouse teams get an accurate pack list by vendor and quantity
Built for off-premise caterers · catering operations managers · warehouse and rental coordinators · catering logistics teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.totalpartyplanner.comin a real browser with your saved login - no setup, no API keys. -
1
Total Party Planner - read rental equipment for completed events
totalpartyplanner.com
WebRun opens Total Party Planner to read rental equipment for completed events. - Open Total Party Planner and filter to events completed in the last day
- Capture the rental items, quantities, and vendor for each event
- Note the rental company's return deadline for each item
Done when Every rented item from yesterday's events is listed with its return deadline.
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2
Google Sheets - log what's due back and what's returned
google.com
WebRun opens Google Sheets to log what's due back and what's returned. - Open the rental return tracker
- Add a row for each item with the event, vendor, quantity, and deadline
- Mark any item still open from a previous run as overdue
Done when The tracker reflects every open and overdue rental item.
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3
Telegram - post today's return checklist
telegram.org
WebRun opens Telegram to post today's return checklist. - Post today's return checklist to the operations channel
- List overdue items first, then items due back today
- Include the vendor and quantity so the warehouse team can pack accurately
Done when Your operations team has today's return checklist in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the rental company directly?
No. It only tracks and reports internally. If an item is overdue with the vendor, your team decides whether to call and can loop WebRun into a follow-up separately.
How does it mark something as returned?
Your team checks it off in the Google Sheets tracker once it's back. WebRun reads that status on the next run so a returned item drops off the checklist.
What happens to an item that's overdue for more than one day?
It stays on the checklist and moves to the top as overdue until it's marked returned, so nothing quietly falls off the list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.