Total Party Planner Automated Kitchen Prep Lists
Every night, WebRun opens Total Party Planner, pulls the menu items and guest counts for tomorrow's events, saves a combined prep list to Google Drive, and posts your kitchen team a Slack summary so prep starts first thing with the right quantities.
How do I automatically distribute a kitchen prep list before each catering event?
WebRun opens Total Party Planner every night and pulls the menu items, recipe quantities, and guest counts for every event booked tomorrow. It combines repeated ingredients into one total, saves the prep list to Google Drive, and posts your kitchen team a Slack summary with a link, so prep starts the next morning on real, current numbers.
- Kitchen prep starts each morning on a combined, accurate quantity list
- Repeated ingredients across events are totaled once instead of by hand
- Last-minute menu changes show up in the same night's list
Built for off-premise caterers · executive chefs · catering kitchen managers · banquet culinary teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.totalpartyplanner.comin a real browser with your saved login - no setup, no API keys. -
1
Total Party Planner - pull tomorrow's menu items and counts
totalpartyplanner.com
WebRun opens Total Party Planner to pull tomorrow's menu items and counts. - Open Total Party Planner and filter events to tomorrow's date
- Capture each event's menu items, recipe quantities, and confirmed guest count
- Combine repeated items across events into a single total per ingredient
Done when Tomorrow's menu items and quantities are combined into one list.
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2
Google Drive - save the combined prep list
drive.google.com
WebRun opens Google Drive to save the combined prep list. - Open the shared kitchen prep folder
- Save the combined prep list as tomorrow's dated document
- Keep the previous night's list archived for reference
Done when Tomorrow's prep list is saved to Google Drive.
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3
Slack - post the prep list to the kitchen
slack.com
WebRun opens Slack to post the prep list to the kitchen. - Post a summary to the kitchen channel with total items and any event needing special attention
- Include a link to the full prep list in Google Drive
Done when The kitchen team has tomorrow's prep list linked in Slack tonight.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it account for last-minute menu changes?
It reads the live menu and guest count in Total Party Planner each night, so a change made that afternoon is reflected in the same night's prep list.
How does it combine items across multiple events?
It totals the same ingredient across every event booked for the next day, so the kitchen preps one accurate quantity instead of working event by event.
What if an event gets added after the list is posted?
It won't appear until the next night's run. For a same-day addition, your team can still check Total Party Planner directly for that event's menu.
Related templates
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