Automated Music Trial Lesson Follow-Up Emails
Every morning, WebRun opens Opus1.io, finds trial lessons that were completed in the past 48 hours and have not yet received a follow-up, drafts a warm enrolment invitation for each family in Gmail, and posts the list to Slack for your review before any email is sent.
How do I automatically follow up with trial lesson families to improve enrolment?
Every morning, WebRun reviews completed trial lessons in Opus1.io that have not yet received a follow-up, drafts a personalised enrolment invitation in Gmail for each family, and posts a Slack summary for your team to review. No email is sent until approved, so every warm lead gets a timely, personal reply.
- Every trial family hears back within 48 hours while interest is still high
- No prospective student is forgotten after their first lesson
- Follow-ups are personalised to the teacher, student, and instrument
Built for music studios · music school admins · private music teachers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.opus1.ioin a real browser with your saved login - no setup, no API keys. -
1
Opus1.io - find completed trial lessons awaiting follow-up
opus1.io
WebRun opens Opus1.io to find completed trial lessons awaiting follow-up. - Open Opus1.io and navigate to the student leads or trial bookings section
- Filter to trial lessons completed in the past 48 hours with no follow-up recorded
- Capture the student name, family contact email, teacher, instrument, and trial lesson date
Done when Every recent trial without a follow-up is listed with its contact details.
-
2
Gmail - draft enrolment invitation for each family
gmail.com
WebRun opens Gmail to draft enrolment invitation for each family. - Draft a warm, personalised follow-up email for each family mentioning the student, teacher, and instrument
- Include the enrolment steps and a call to action to book the first regular lesson
- Save each email as a Gmail draft without sending
Done when A personalised enrolment follow-up draft exists in Gmail for every recent trial.
-
3
Slack - queue drafts for review
slack.com
WebRun opens Slack to queue drafts for review. - Post a Slack summary listing each trial student, the teacher, and the draft status
- Prompt the admin to open Gmail and send approved follow-ups before the 48-hour window closes
Done when Your admin team has a Slack prompt and can approve the follow-up emails in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email trial families without my approval?
No. Each follow-up is saved as a Gmail draft and nothing is sent until you review and approve in Gmail. The Slack prompt simply reminds you the drafts are ready.
Can I customise the tone or enrolment offer in the email?
Yes. Give WebRun a template or tone guide and it will match your studio voice, including any introductory pricing or promotions you want to mention.
What if a trial student already enrolled?
WebRun checks Opus1.io for enrolment status each run, so students who have already booked regular lessons are excluded from the follow-up batch.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.