Follow up on group bookings before they go cold
Every morning, WebRun opens Vista, finds group bookings from the last 48 hours that are still pending confirmation or payment, drafts a polite follow-up email in Gmail for each organiser with their booking details, leaves every draft unsent for review, and logs the open bookings in Google Sheets.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on unconfirmed cinema group bookings?
WebRun checks Vista every morning for group bookings made in the last 48 hours that are still unconfirmed, drafts a personalised follow-up email in Gmail for each organiser with their booking details, and logs every open booking in Google Sheets. No email is sent without human review.
- Unconfirmed group bookings followed up within 48 hours, not days
- Personalised drafts in Gmail for every organiser - ready to send with one click
- Open group bookings tracked in Google Sheets with draft status
Built for cinema sales coordinators · group bookings teams · events and functions managers · multiplex operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
vista.coin a real browser with your saved login - no setup, no API keys. -
1
Vista - find unconfirmed group bookings
vista.co How to Automate Vista
WebRun opens Vista to find unconfirmed group bookings. - Open Vista and navigate to Group Bookings
- Filter bookings created in the last 48 hours with status Pending or Awaiting Payment
- Capture each booking's organiser name, email, group size, film, session date, and total value
Done when Every unconfirmed group booking from the last 48 hours is listed with its details.
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2
Gmail - draft follow-up emails for each organiser
gmail.com How to Automate Gmail
WebRun opens Gmail to draft follow-up emails for each organiser. - For each booking, create a Gmail draft addressed to the organiser's email
- Include their name, the film, session date, group size, total value, and next steps to confirm
- Leave every draft unsent - do not send without human review
Done when A personalised follow-up draft exists in Gmail for each unconfirmed group booking.
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3
Google Sheets - log open group bookings
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log open group bookings. - Open the Group Bookings tracker sheet
- Add a row for each open booking with organiser, film, session date, group size, value, and follow-up status
- Mark rows as Draft Sent once the Gmail draft is created
Done when All open group bookings are logged in the tracker sheet with their draft status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the group organiser automatically?
No. Every follow-up is left as a Gmail draft for a human to review and send. Nothing is emailed to organisers without your approval.
What counts as a pending group booking?
WebRun flags any group booking in Vista with a status of Pending or Awaiting Payment that was created in the last 48 hours and has not yet been confirmed.
Can it track which bookings have already been followed up?
Yes. WebRun logs every open booking in Google Sheets and marks each row when a draft is created, giving your team a running tracker of open group enquiries.
Related templates
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