Automated Cinema Film Distributor Booking Chasers
Every Monday, WebRun opens Vista, finds films scheduled in the next two weeks where the hire agreement status is still pending or unconfirmed, cross-references Google Calendar to flag the deadline date for each title, drafts a chaser email to the distributor in Gmail, and leaves every draft unsent for the cinema booker to review and send.
How do I automatically chase film distributors for unconfirmed booking terms?
WebRun checks Vista every Monday for films scheduled in the next two weeks that still lack confirmed hire terms, cross-references Google Calendar for each title's confirmation deadline, and creates a chaser email draft in Gmail addressed to the distributor. Urgent titles with deadlines under 48 hours are flagged. All drafts need the cinema booker's approval before sending.
- Unconfirmed hire agreements chased every Monday before they become urgent
- Films with deadlines under 48 hours flagged as urgent in Gmail drafts
- Booker reviews and sends from Gmail - no emails to distributors without approval
Built for cinema bookers · programming managers · multiplex acquisition teams · independent theater programmers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
vista.coin a real browser with your saved login - no setup, no API keys. -
1
Vista - find films without confirmed hire terms
vista.co
WebRun opens Vista to find films without confirmed hire terms. - Open Vista and navigate to the Film Booking section
- Filter films scheduled in the next 14 days with hire agreement status Pending or Unconfirmed
- Capture the film title, distributor name, distributor email, session dates, and screen
Done when Every film scheduled in the next two weeks without confirmed hire terms is listed with distributor details.
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2
Google Calendar - check the confirmation deadline for each title
calendar.google.com
WebRun opens Google Calendar to check the confirmation deadline for each title. - Open Google Calendar and locate the booking confirmation deadline event for each film title
- Note how many days remain until each deadline
- Flag any film where the deadline is within 48 hours as urgent
Done when Each unconfirmed film has a deadline date and urgency flag from the calendar.
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3
Gmail - draft chaser emails to distributors
gmail.com
WebRun opens Gmail to draft chaser emails to distributors. - For each unconfirmed film, create a Gmail draft addressed to the distributor
- Include the film title, scheduled session dates, screen, and a request to confirm hire terms
- Mark urgent drafts (deadline within 48 hours) with a high-importance flag
- Leave every draft unsent for the cinema booker to review
Done when A chaser draft exists in Gmail for every unconfirmed film, with urgent ones flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email distributors automatically?
No. Every chaser is left as a Gmail draft for the cinema booker to review and send. Nothing is emailed to distributors without your approval.
How does it know which distributor to contact for each film?
WebRun reads the distributor name and contact email from Vista's Film Booking record. If that field is blank, the draft is flagged so the booker can add the contact manually.
What if the hire agreement is confirmed between Monday runs?
WebRun reads the live hire agreement status from Vista at each Monday run, so any film confirmed during the week is skipped and no unnecessary draft is created.
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