Automated StoriiCare Life Story Profile Tracking
Every Monday, WebRun opens StoriiCare, checks each resident's life story profile for missing photos, favorite music, or biography milestones, updates your completion tracker in Google Drive, and posts the activities team a Slack list of who still needs details added, with owners tagged.
How do I track which residents have incomplete life story profiles?
WebRun reviews every resident's StoriiCare life story profile each Monday, flags missing photos, music, or biography milestones, and updates a shared Google Drive tracker. It then posts the incomplete list to your activities team in Slack with owners tagged, so no resident's profile stays unfinished for long and reminiscence sessions always have real material to draw on.
- No resident's life story profile sits incomplete for more than a week
- Activities staff get a weekly punch list instead of hunting through records
- Missing photos and family details get flagged the same week they're noticed
Built for memory care communities · assisted living activities teams · life enrichment coordinators · dementia care staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.storiicare.comin a real browser with your saved login - no setup, no API keys. -
1
StoriiCare - find incomplete life story profiles
storiicare.com
WebRun opens StoriiCare to find incomplete life story profiles. - Open StoriiCare and review each resident's life story profile
- Check for missing sections: photos, favorite music, biography milestones, family stories
- Note the percent complete and what is missing for each resident
Done when Every resident's life story profile has a completion status and a list of what's missing.
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2
Google Drive - update the completion tracker
drive.google.com
WebRun opens Google Drive to update the completion tracker. - Open the shared life story tracker in Google Drive
- Update each resident's row with this week's completion percentage and missing items
- Highlight residents who have been under 80 percent complete for more than one week
Done when The tracker in Drive reflects this week's completion status for every resident.
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3
Slack - remind staff to fill gaps
slack.com
WebRun opens Slack to remind staff to fill gaps. - Post the list of incomplete profiles to the activities team channel
- Tag whoever owns each resident's file so nothing is missed
- Ask for any missing photos or stories from family at the next visit or call
Done when The team has this week's list of incomplete profiles with owners tagged in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this share resident information outside our team?
No. WebRun only updates your own Google Drive tracker and posts to your internal Slack channel. Resident details never leave tools your team already uses and are not sent to anyone outside the community.
How does it decide a life story profile is incomplete?
It checks each resident's StoriiCare profile for the core sections, photos, favorite music, and biography milestones, and flags anything missing or left blank.
What if a family hasn't provided photos yet?
It keeps that resident on the list each week until the details are added, so a slow start doesn't quietly fall off everyone's radar.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.