Automated StoriiCare Family Video Visit Scheduling
Every Monday, WebRun opens StoriiCare, checks each resident's last family video visit date, flags anyone overdue by two weeks, drafts a scheduling email in Gmail with open times for the family, and posts a Slack list of which scheduling drafts are ready for your family liaison to review.
How do I make sure memory care residents get regular family video visits?
Every Monday, WebRun checks StoriiCare for residents who haven't had a family video visit in two weeks, and drafts a scheduling email with open times in Gmail. Nothing sends on its own, your family liaison reviews and sends each draft, so families overdue a visit get a timely invite instead of falling further out of touch.
- No resident goes more than two weeks without a family visit being offered
- Family liaisons start from a written draft instead of composing each invite cold
- The most overdue residents surface first instead of being handled in random order
Built for memory care family liaisons · life enrichment coordinators · assisted living family relations · dementia care communities
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.storiicare.comin a real browser with your saved login - no setup, no API keys. -
1
StoriiCare - find residents overdue a family video visit
storiicare.com
WebRun opens StoriiCare to find residents overdue a family video visit. - Open StoriiCare and check each resident's last family video visit date
- Flag residents who haven't had a video visit in the past two weeks
- Note the resident's primary family contact for each
Done when Every resident overdue a family video visit is identified with a contact.
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2
Gmail - draft the scheduling email
gmail.com
WebRun opens Gmail to draft the scheduling email. - Draft a short scheduling email to the family with two or three open times
- Mention the resident by name and how they've been doing lately
- Save it as a draft. Do not send any scheduling email without staff review
Done when A reviewable draft scheduling email sits in Gmail for every overdue resident.
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3
Slack - notify the family liaison
slack.com
WebRun opens Slack to notify the family liaison. - Post a list of which family scheduling drafts are ready for review
- Flag any resident who hasn't had a visit in over a month
Done when The family liaison knows which scheduling drafts are waiting and which are most overdue.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it schedule the call or contact the family without approval?
No. It only drafts a scheduling email in Gmail with open times. Your family liaison reviews it, picks a time that works, and sends it. No family gets a message WebRun sent on its own.
How does it know a visit is overdue?
It reads each resident's last family video visit date already logged in StoriiCare and flags anyone who hasn't had one in the past two weeks.
Does it handle the video call itself?
No. It only handles scheduling the visit by email. The call itself runs on whatever video tool your family already uses.
Related templates
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