Automated StoriiCare Reassessment Reminders
Every month, WebRun opens StoriiCare, compares each resident's last cognitive stage assessment to your facility's reassessment interval, logs anyone due or overdue in a Google Drive tracker, and emails the clinical lead a prioritized reminder before a reassessment quietly slips past due.
How do I track when memory care residents are due for cognitive reassessment?
Every month, WebRun checks StoriiCare for residents due or overdue for a cognitive stage reassessment based on your facility's own interval, logs the status in a Google Drive tracker, and emails the clinical lead a prioritized reminder. It never performs the reassessment itself, it just makes sure no resident's reassessment quietly slips past due.
- Reassessments due within 30 days get flagged before they lapse
- The clinical lead gets one prioritized list instead of checking every resident's file
- Reassessment due dates follow your own facility policy, not a generic timetable
Built for memory care clinical leads · directors of nursing · dementia care coordinators · assisted living clinical teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.storiicare.comin a real browser with your saved login - no setup, no API keys. -
1
StoriiCare - find residents due a reassessment
storiicare.com
WebRun opens StoriiCare to find residents due a reassessment. - Open StoriiCare and check each resident's last cognitive stage assessment date
- Compare it to your facility's reassessment interval
- Flag anyone due within the next 30 days or already overdue
Done when Every resident due or overdue for reassessment is identified.
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2
Google Drive - log due dates in the tracker
drive.google.com
WebRun opens Google Drive to log due dates in the tracker. - Open the shared reassessment tracker in Google Drive
- Log each flagged resident with their last assessment date and days until due
- Move completed reassessments off the active list
Done when The tracker in Drive reflects every resident's current reassessment status.
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3
Gmail - email the clinical lead a reminder
gmail.com
WebRun opens Gmail to email the clinical lead a reminder. - Email the clinical lead a reminder listing who is due or overdue
- Put overdue residents at the top of the list
- Keep the email short enough to action in under a minute
Done when The clinical lead has this month's reassessment reminder in their inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it perform the reassessment itself?
No. It only tracks due dates and reminds your clinical lead. The actual cognitive stage reassessment is still done by a qualified clinician using your facility's own tool.
How does it calculate when a reassessment is due?
It compares each resident's last assessment date in StoriiCare to your facility's reassessment interval, so the due date is based on your own policy, not a fixed default.
What if a resident was reassessed early?
It reads the latest assessment date in StoriiCare each month, so an early reassessment resets that resident's clock automatically.
Related templates
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