Automated Med Spa Membership Renewal Reminders
Every morning, WebRun opens Boulevard, finds memberships expiring in the next 14 days, drafts a warm renewal reminder for each member, and posts the queue to Slack so your team can approve and send before renewals lapse.
How do I automatically send membership renewal reminders to med spa clients?
WebRun opens Boulevard every morning, finds memberships expiring within 14 days, and drafts a personalized renewal reminder for each member in Gmail. It then posts the full queue to Slack for your team to review and send, so no membership lapses from a missed follow-up.
- Expiring memberships are flagged every morning before they lapse
- Personalized renewal drafts are ready for approval before the first appointment of the day
- Members who already renewed are skipped automatically so staff focus only on at-risk accounts
Built for med spas · aesthetic clinics · membership-based wellness clinics · medical beauty practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
dashboard.joinblvd.comin a real browser with your saved login - no setup, no API keys. -
1
Boulevard - find memberships expiring soon
joinblvd.com
WebRun opens Boulevard to find memberships expiring soon. - Open Boulevard and filter memberships to those expiring within the next 14 days
- Capture each member's name, membership tier, expiry date, and included benefits
- Skip members who have already renewed or whose autopay is confirmed active
Done when Every membership expiring this week is listed with its details.
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2
Gmail - draft personalized renewal reminders
gmail.com
WebRun opens Gmail to draft personalized renewal reminders. - Draft a personalized renewal reminder for each member, naming their specific membership tier and key benefits
- Include a clear call-to-action and any renewal incentive your clinic offers
- Save every draft unsent for team review before sending
Done when Personalized renewal drafts are saved in Gmail, none sent yet.
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3
Slack - post renewal queue to your team
slack.com
WebRun opens Slack to post renewal queue to your team. - Post a summary of expiring memberships to your staff channel
- Flag any members who are more than 7 days past their expiry date
- Include each member's tier and days until expiry so the team can prioritize
Done when Your team has the renewal queue in Slack and can approve drafts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact members without my team reviewing first?
No. Every renewal reminder is saved as a Gmail draft for your team to review and approve. Nothing is sent to a member until a human confirms it.
What if a member already renewed or has autopay enabled?
WebRun reads the live membership status in Boulevard each run and skips anyone who has already renewed or whose autopay is active, so your team only sees genuine renewal gaps.
Can it handle multiple membership tiers with different messaging?
Yes. WebRun reads each member's specific tier and benefits from Boulevard and personalizes the draft accordingly, so a VIP member gets a different message than a basic plan holder.
Related templates
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