Catch attendance drop-off before students quit
Every Monday, WebRun reviews the last 30 days of Zen Planner attendance, identifies students whose visits have fallen compared to the prior period, drafts a personal check-in email for each, and posts your instructor team a ranked Slack list of at-risk students.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.zenplanner.comin a real browser with your saved login - no setup, no API keys. -
1
Zen Planner - spot attendance drop-off
zenplanner.com How to Automate Zen Planner
WebRun opens Zen Planner to spot attendance drop-off. - Open Zen Planner and pull attendance records for the last 60 days
- Compare each active student's visit count in the last 30 days to the prior 30 days
- Flag students whose visits dropped by 40% or more
- Skip students who are on a recorded leave of absence or paused membership
Done when Every at-risk student is listed with their attendance comparison and contact details.
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2
Gmail - draft check-in messages
gmail.com How to Automate Gmail
WebRun opens Gmail to draft check-in messages. - Draft a warm, personal check-in email for each at-risk student
- Reference the student's name and invite them back without mentioning specific attendance numbers
- Leave every draft unsent in Gmail for an instructor to review and personalize before sending
- Do not send any email automatically
Done when A check-in draft is ready in Gmail for every at-risk student, awaiting instructor review.
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3
Slack - alert instructor team
slack.com How to Automate Slack
WebRun opens Slack to alert instructor team. - Post a ranked list of at-risk students to the instructor channel
- Sort by sharpest attendance drop first
- Include each student's name, drop percentage, and last visit date
Done when Instructors have this week's at-risk student list in Slack.
How do I automatically detect and re-engage students who are attending less often?
Every Monday, WebRun pulls 60 days of Zen Planner attendance and flags students whose visits dropped by 40% or more. It drafts a warm check-in email for each at-risk student, leaves every draft unsent for instructor review, and posts a ranked Slack list so your team reaches the right students before they cancel.
- At-risk students are identified before they cancel, not after
- Instructors open Monday with a ranked list of who to reach out to
- Check-in emails are drafted and ready for a personal touch before sending
Built for martial arts schools · dojos · BJJ academies · karate studios · taekwondo schools
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact students without my approval?
No. Every check-in email is drafted and left unsent in Gmail for an instructor to review and personalize. No message goes out without a human decision.
How does it define a drop-off?
It flags students whose class visits in the most recent 30 days dropped by 40% or more compared to the prior 30 days. The threshold can be adjusted to match your school's norms.
What about students on approved leave?
Students on a recorded leave of absence or paused membership in Zen Planner are automatically skipped so your team only sees genuinely at-risk students.
Related templates
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