Automated Patent Compliance Deadline Tracking
Every morning, WebRun opens Anaqua AQX and reads all statutory compliance deadlines including PCT national phase entries, chapter II demands, and USPTO response windows due within 60 days. It posts a ranked digest to the compliance Slack channel and updates the master compliance Google Sheet so nothing approaches unseen.
How do I automatically track USPTO and PCT compliance deadlines across my IP docket?
WebRun opens Anaqua AQX every morning, reads all statutory compliance deadlines within 60 days including PCT national phase entries, chapter II demands, and USPTO response windows, then posts a ranked digest to the compliance Slack channel and updates the master Google Sheets tracker. No filing or submission is made automatically.
- Critical deadlines within 14 days are flagged and attorney-tagged in Slack every morning
- The Google Sheets tracker gives partners a single live view of firm-wide compliance risk
- PCT national phase entries and chapter II windows are never buried in the docket backlog
Built for IP law firms · patent prosecution teams · PCT filing teams · docketing managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.anaqua.com/aqx-law-firmin a real browser with your saved login - no setup, no API keys. -
1
Anaqua AQX - read all statutory compliance deadlines within 60 days
anaqua.com
WebRun opens Anaqua AQX to read all statutory compliance deadlines within 60 days. - Open Anaqua AQX and navigate to the Docket compliance view
- Filter for all statutory deadlines due within 60 days: PCT national phase, chapter II demands, response-to-restriction requirements, and fee payment windows
- Capture the matter number, deadline type, jurisdiction, due date, and responsible attorney for each item
- Sort by days remaining and flag items due within 14 days as critical
Done when All statutory compliance deadlines within 60 days are listed and ranked.
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2
Slack - post the ranked daily compliance digest
slack.com
WebRun opens Slack to post the ranked daily compliance digest. - Post the ranked compliance digest to the IP compliance Slack channel
- Group into Critical (0 to 14 days), Upcoming (15 to 30 days), and On Radar (31 to 60 days)
- Tag the responsible attorney for each critical item
- Note any item that has been on the list for more than one week without a status update
Done when The compliance team has today's full ranked digest in Slack.
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3
Google Sheets - update the master compliance tracker sheet
google.com
WebRun opens Google Sheets to update the master compliance tracker sheet. - Open the Compliance Deadline Tracker Google Sheet
- Upsert a row for each matter: update the status if it exists, add a new row if it does not
- Mark items as cleared when Anaqua no longer shows them as open
- Timestamp the last update so partners can see how fresh the data is
Done when The Google Sheet reflects the current compliance state across all active matters.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun file anything at the USPTO or WIPO on its own?
No. WebRun reads and reports compliance deadlines only. Every response, entry, or filing at any patent office must be actioned by the responsible attorney.
What statutory windows does it track?
It tracks any compliance deadline recorded in Anaqua AQX, including PCT national phase entries, chapter II demand windows, response-to-restriction requirements, and USPTO statutory response deadlines.
Can it alert attorneys outside of Slack?
The daily Slack digest covers the team. For individual attorneys who prefer a different channel, combine this workflow with the office action alerts template which sends Telegram messages per attorney.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.