Automated Inspection Report Delivery Emails
When a report is marked complete in HomeGauge, WebRun retrieves the report link and key findings, drafts a professional delivery email for the client, queues it in Gmail for your approval, and posts a quick summary to your Slack channel so the whole team knows the report is out.
How do I automatically send inspection reports to clients after they are completed?
WebRun watches HomeGauge for completed inspection reports and, within minutes, drafts a professional delivery email with the report link in Gmail and posts a team alert in Slack. The email waits for your approval before any message reaches the client, so every report is delivered promptly and consistently.
- Every completed report triggers a polished delivery email draft within minutes
- Clients receive a clear prompt to review their report without any manual follow-up
- The whole team is notified in Slack as soon as a report is ready to send
Built for home inspectors · inspection companies · multi-inspector firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.homegauge.comin a real browser with your saved login - no setup, no API keys. -
1
HomeGauge - retrieve completed report and link
homegauge.com
WebRun opens HomeGauge to retrieve completed report and link. - Open HomeGauge and navigate to the newly completed report
- Retrieve the client-facing report link and the property address
- Note the inspector name and inspection date for use in the email
Done when The report link and key job details are captured.
-
2
Gmail - draft delivery email for approval
gmail.com
WebRun opens Gmail to draft delivery email for approval. - Draft a professional email to the client with the report link, the property address, and a clear call to review the findings
- Include a note that the inspector is available for any follow-up questions
- Leave the email as an unsent draft for your review before it is sent to the client
Done when A polished delivery email draft is waiting in Gmail for your approval.
-
3
Slack - notify team the report is ready
slack.com
WebRun opens Slack to notify team the report is ready. - Post a brief message to the team Slack channel confirming the report is ready
- Include the property address and the client name so the team can track the job
Done when The team has been notified in Slack that the report is complete and ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the report email to the client without my approval?
No. The delivery email is always left as an unsent Gmail draft so you can review it, adjust any wording, and send it yourself when you are ready.
Does it work with Spectora or ISN as well as HomeGauge?
Yes. The same flow runs on Spectora (spectora.com) and ISN (inspectionsupport.com). This template is built on HomeGauge, but you can point it at whichever platform you use.
Can it include a specific section of the report in the email body?
Yes. You can instruct WebRun to pull a summary section or the item counts and include them in the email body, giving clients an at-a-glance view before they open the full report.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.