Automated ICNet Surgical Site Infection Tracking
Every Monday, WebRun opens ICNet, finds surgical patients whose 30 or 90 day surgical site infection surveillance window falls in the coming week, captures the procedure, surgeon, and due date for each, logs a follow-up tracker to Google Sheets, and posts the week's due list to Microsoft Teams so surgical and wound care staff complete every assessment on time.
How do I track which patients are due for SSI surveillance follow-up?
WebRun opens ICNet every Monday, finds surgical patients whose 30 or 90 day surgical site infection follow-up window falls in the coming week, and logs each to a Google Sheets tracker with the procedure, surgeon, and due date. It posts the week's list to Microsoft Teams grouped by surgeon, so no SSI follow-up assessment is missed after discharge.
- Every SSI follow-up due in the coming week is tracked before staff need to search charts
- Surgeons see their own due list in Teams instead of a shared, unfiltered report
- Completed follow-ups drop off automatically so the tracker never shows stale cases
Built for infection preventionists · surgical services staff · wound care nurses · hospital epidemiologists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.icnetsoftware.comin a real browser with your saved login - no setup, no API keys. -
1
ICNet - find patients due for SSI surveillance
icnetsoftware.com
WebRun opens ICNet to find patients due for SSI surveillance. - Open ICNet's surgical site infection surveillance module
- Filter to procedures whose 30 day, or 90 day for implant cases, follow-up window falls in the next 7 days
- Capture the procedure type, surgeon, procedure date, and follow-up due date for each
- Note whether a follow-up assessment has already been logged
Done when Every procedure due for SSI follow-up in the coming week is captured with its due date.
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2
Google Sheets - log the follow-up tracker
google.com
WebRun opens Google Sheets to log the follow-up tracker. - Open the SSI Follow-Up Tracker sheet
- Append a row for each procedure due for follow-up this week, with procedure type, surgeon, and due date
- Remove rows once ICNet shows a follow-up assessment has been completed and logged
Done when The tracker lists every procedure due for follow-up this week with no completed cases left in.
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3
Microsoft Teams - post the week's due list
microsoft.com
WebRun opens Microsoft Teams to post the week's due list. - Post the week's due list to the surgical and wound care Teams channel, grouped by surgeon
- Flag any procedure from a prior week still without a completed follow-up
- Link to the full Google Sheets tracker
Done when Surgical and wound care staff have this week's SSI follow-up list in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun contact the patient directly for their follow-up?
No. It only builds the tracker and notifies surgical and wound care staff of who is due. Any call, visit, or chart review to complete the SSI assessment is done by your clinical team, never by WebRun contacting the patient.
How does it know the right follow-up window?
It uses the 30 day window for most procedures and the 90 day window for procedures with an implant, matching standard NHSN SSI surveillance periods, read directly from ICNet's procedure record.
What happens to a procedure once its follow-up is completed?
It drops off the tracker and the Teams list on the next run, once ICNet shows the follow-up assessment has been logged as complete.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.