Keep every NHSN submission ahead of deadline
Every morning, WebRun opens ICNet to see which HAI events and device-day counts are ready for reporting, checks NHSN to see what has actually been submitted for the current reporting period, logs any gap to a Google Sheets tracker, and reminds your IP team in Microsoft Teams with the days remaining before the monthly deadline.
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What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.icnetsoftware.comin a real browser with your saved login - no setup, no API keys. -
1
ICNet - list HAI and device-day data ready to report
icnetsoftware.com How to Automate ICNet
WebRun opens ICNet to list HAI and device-day data ready to report. - Open ICNet's NHSN reporting or export module
- List each HAI event and device-day denominator ready to report for the current period, grouped by module such as CLABSI, CAUTI, or SSI
- Note the reporting period each item belongs to
Done when Every module's ready-to-report data for the current period is listed.
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2
NHSN - check what has already been submitted
- Log into NHSN in view-only mode for the facility
- Check which modules already show a completed submission for the current reporting period
- Note the official submission deadline for each open module
- Do not submit, edit, or finalize any data in NHSN
Done when The current submission status and deadline for every module is confirmed directly from NHSN.
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3
Google Sheets - log the submission gap by module
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the submission gap by module. - Open the NHSN Submission Tracker sheet
- Log each module as submitted or outstanding for the current period, with its deadline
- Update the days-remaining column for every outstanding module
Done when The tracker shows every module's submission status and days remaining, current as of today.
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4
Microsoft Teams - remind the team with days remaining
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to remind the team with days remaining. - Post a reminder to the IP Teams channel for any module still outstanding with 7 or fewer days remaining
- List the module, days remaining, and who owns the submission
- Mark any module past its deadline at the top of the message
Done when The IP team has a Teams reminder for every module approaching or past its deadline.
How do I make sure every NHSN submission is filed before its deadline?
WebRun opens ICNet each morning to see which HAI events and device-day counts are ready to report, checks NHSN in view-only mode for what is already submitted, and logs any gap to a Google Sheets tracker. It reminds your IP team in Microsoft Teams once a deadline is within 7 days, but it never submits data to NHSN itself.
- Every module's submission status is checked against NHSN daily, not just before the deadline
- Outstanding modules surface in Teams a full week before they are due
- No submission is ever filed by WebRun, the human review and submit step is never skipped
Built for infection preventionists · IP program managers · hospital epidemiologists · quality and compliance teams
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun submit data to NHSN on my behalf?
No. It only checks NHSN's current submission status in view-only mode and reports the gap. Reviewing the data and clicking submit in NHSN always stays a task for your IP team.
How far ahead does it warn about a deadline?
It flags any outstanding module in Teams once 7 or fewer days remain, and marks any module already past its deadline at the top of the message so it cannot be missed.
What if a module was submitted directly in NHSN without going through ICNet?
It reads NHSN's live submission status each morning, so a module already marked submitted there is recorded as complete on the next run.
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