Chase antibiotic prior authorizations before therapy stalls
Every Monday, WebRun opens CureMD, finds antibiotic orders needing payer prior authorization, updates a Google Sheets tracker with the payer, request date, and status, alerts billing in Slack when an authorization is stalled past 3 business days or expiring within 7, and drafts the request packet for any order that still needs one filed.
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How do I track antibiotic prior authorizations automatically?
WebRun checks CureMD for antibiotic orders needing prior authorization, updates a Google Sheets tracker with each payer, request date, and status, and posts a Slack alert when an authorization is stalled past 3 days or expiring within 7. It also drafts the request packet for any new order, so your billing team never lets a stuck authorization delay a patient's antibiotic course.
- Stalled prior authorizations surface in Slack before they delay a dose
- Every open authorization is tracked with its aging status in one sheet
- Request packets are drafted and ready, never filed without billing review
Built for infectious disease clinics · OPAT billing coordinators · ID clinic administrators · infusion pharmacy liaisons
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.curemd.comin a real browser with your saved login - no setup, no API keys. -
1
CureMD - find antibiotic orders needing prior authorization
curemd.com How to Automate CureMD
WebRun opens CureMD to find antibiotic orders needing prior authorization. - Open CureMD and filter to antibiotic orders that require prior authorization, such as long-course IV therapy or newer specialty agents
- Capture the payer, the date the authorization was requested, its current status, and its approval expiration date
- Flag any authorization pending more than 3 business days, or expiring within 7 days while the patient is still on therapy
- Draft the prior authorization request packet for any antibiotic order that still needs one filed, and leave it for the billing team to submit. Never file a request with a payer automatically
Done when Every antibiotic order needing prior authorization is listed with its status and any stalled or expiring case flagged.
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2
Google Sheets - update the prior authorization tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to update the prior authorization tracker. - Open the Antibiotic Prior Auth Tracker in Google Sheets
- Update each row with the payer, request date, status, and expiration date
- Mark stalled and soon-to-expire authorizations so they sort to the top
Done when The Google Sheets tracker is current with every open authorization and its aging status.
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3
Slack - alert billing staff to stalled or expiring auths
slack.com How to Automate Slack
WebRun opens Slack to alert billing staff to stalled or expiring auths. - Post an alert to the billing Slack channel listing every authorization pending more than 3 business days or expiring within 7 days
- Tag the assigned biller for each stalled case
- Include a link to the Google Sheets tracker
Done when Billing staff has a Slack alert for every stalled or expiring prior authorization.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit a prior authorization request to the payer automatically?
No. WebRun only drafts the request packet and leaves it for your billing team to review and submit. Nothing is filed with a payer without a human checking it first.
How does it decide an authorization is stalled?
It flags any request pending more than 3 business days, and separately flags anything expiring within 7 days while the patient is still on therapy, so both aging problems surface before treatment is interrupted.
Can it tell which antibiotics need prior auth in the first place?
Yes. It reads the antibiotic order in CureMD and checks it against which orders your payers require authorization for, such as long-course IV therapy or newer specialty agents, so nothing gets missed at the point of order.
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