Automatic Paracentesis Appointment Reminders
Every Monday, WebRun opens gGastro (ModMed), pulls the week's scheduled paracentesis appointments from Google Calendar, drafts a reminder email in Gmail for each patient, and posts the full week's paracentesis schedule to Slack so the nursing team can prep supplies and staffing ahead of time.
How do I remind paracentesis patients and prep nursing for the week?
WebRun confirms this week's paracentesis appointments in gGastro (ModMed), pulls each visit's time from Google Calendar, drafts a personalized reminder in Gmail for staff to review and send, and posts the full week's schedule to Slack for the nursing team. Nursing walks in already knowing who needs extra supplies, and no reminder reaches a patient without staff approval.
- Every paracentesis patient gets a reviewed reminder before their visit
- Nursing sees the full week's schedule with prep notes every Monday
- Shortened intervals between drains are flagged instead of missed
Built for hepatology clinics · infusion and procedure nursing teams · GI practices performing paracentesis · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
gGastro (ModMed) - confirm scheduled paracentesis patients
modmed.com
WebRun opens gGastro (ModMed) to confirm scheduled paracentesis patients. - Open gGastro (ModMed) and confirm which patients have a paracentesis scheduled this week
- Note each patient's typical volume drained, albumin protocol, and any prior complication
- Flag any patient whose interval has shortened since the last procedure
Done when Every scheduled paracentesis patient this week is confirmed with their procedure notes.
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2
Google Calendar - pull this week's appointment times
calendar.google.com
WebRun opens Google Calendar to pull this week's appointment times. - Open Google Calendar and pull the exact date and time for each confirmed paracentesis appointment
- Check for any same day conflicts with labs or other visits
- Note the assigned room and provider for each
Done when Appointment times and rooms are confirmed for the week.
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3
Gmail - draft each patient reminder
gmail.com
WebRun opens Gmail to draft each patient reminder. - Draft a reminder for each patient with the date, time, and simple prep instructions
- Leave every reminder as a draft in Gmail for staff to review
- Never send a reminder without a staff member approving it first
Done when A reviewed reminder draft exists for every scheduled patient.
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4
Slack - share the week's schedule with nursing
slack.com
WebRun opens Slack to share the week's schedule with nursing. - Post the full week's paracentesis schedule to the nursing channel
- Flag patients with a shortened interval or a prior complication so nursing can prep extra supplies
- Include the assigned room and provider for each
Done when Nursing has the full week's paracentesis schedule with prep notes.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients be reminded without a staff member checking first?
No. Every reminder is drafted in Gmail and left unsent. A staff member reviews and sends it before it reaches a patient.
Why flag a shortened interval between paracentesis visits?
A shorter interval between drains can signal worsening ascites, so WebRun surfaces it to nursing ahead of the visit instead of it being noticed only in the room.
Does the Slack post include patient contact information?
No. The Slack schedule includes clinical prep details like volume and complications, not personal contact information, so it stays safe for a shared channel.
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