Coordinate liver transplant referrals for you
Every morning, WebRun opens gGastro (ModMed), finds patients newly flagged as liver transplant candidates, drafts a referral packet email to the transplant center in Gmail, holds a pre transplant evaluation slot in Google Calendar, and logs each referral's status to Google Sheets so nothing stalls between visits.
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How do I coordinate liver transplant referrals without losing track of them?
WebRun checks gGastro (ModMed) every morning for patients newly flagged as liver transplant candidates, drafts a referral packet summarizing diagnosis and MELD score in Gmail for the hepatologist to review and send, holds a pre transplant evaluation slot in Google Calendar, and logs the referral's status in Google Sheets, so no candidate stalls between the flag and the transplant center.
- Every new transplant candidate gets a referral draft the same morning
- Pre transplant evaluations are booked without a staff member hunting for openings
- Referral status stays visible in one tracker instead of scattered notes
Built for hepatology clinics · transplant hepatologists · transplant coordinators · liver disease specialists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.modmed.comin a real browser with your saved login - no setup, no API keys. -
1
gGastro (ModMed) - find new transplant candidates
modmed.com How to Automate gGastro (ModMed)
WebRun opens gGastro (ModMed) to find new transplant candidates. - Open gGastro (ModMed) and filter patients flagged as liver transplant candidates in the last 24 hours
- Pull each patient's MELD score, diagnosis, and referring hepatologist
- Confirm the transplant center the patient is being referred to
Done when Every newly flagged candidate is listed with their clinical summary.
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2
Gmail - draft the referral packet
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the referral packet. - Draft a referral packet email to the transplant center summarizing diagnosis, MELD score, and relevant history
- Attach a note of which records still need to be pulled
- Leave the email as a draft in Gmail for the hepatologist to review before it goes to the transplant center
Done when A reviewed referral draft exists for every new candidate.
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3
Google Calendar - hold the evaluation slot
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to hold the evaluation slot. - Open Google Calendar and hold a pre transplant evaluation slot at the earliest available date
- Add the patient name, MELD score, and referring provider to the event
- Flag any patient with no open slot inside 30 days for staff to escalate
Done when Every new candidate has a pre transplant evaluation slot held.
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4
Google Sheets - track referral status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to track referral status. - Open the transplant referral tracker and add a row for each new candidate
- Record the referral date, transplant center, evaluation date, and current status
- Update the status column each morning as referrals progress
Done when The tracker reflects a current status for every active referral.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will the referral go to the transplant center without review?
No. WebRun only drafts the referral packet in Gmail. The hepatologist reviews the clinical summary and sends it themselves.
How does it decide who is a transplant candidate?
It only acts on patients already flagged as a transplant candidate in gGastro (ModMed) by the treating hepatologist. It never makes that clinical judgment itself.
What happens if the transplant center does not confirm the evaluation date?
The candidate stays marked as pending in the Google Sheets tracker until a status update is entered, so nothing silently falls off the list.
Related templates
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