Automated Party Deposit and Balance Reminders
Every morning, WebRun opens ROLLER, finds upcoming party bookings with unpaid deposits or outstanding balances, drafts a polite reminder email for each family for your team to review and send, and posts a summary of what is outstanding to Slack.
How do I automatically remind party guests about unpaid deposits and balances?
Every morning, WebRun opens ROLLER and finds upcoming party bookings with unpaid deposits or outstanding balances. It drafts a polite reminder email in Gmail for each guest and posts your team a Slack summary of what is outstanding, so balances are collected before event day without any manual chasing.
- Outstanding deposits and balances are flagged every morning before they become last-minute problems
- No guest arrives on event day with an unpaid balance
- Staff save time by reviewing drafts instead of writing reminders from scratch
Built for trampoline parks · arcades · bowling centers · mini-golf venues · family entertainment centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
roller.softwarein a real browser with your saved login - no setup, no API keys. -
1
ROLLER - find bookings with unpaid amounts
roller.software
WebRun opens ROLLER to find bookings with unpaid amounts. - Open ROLLER and filter upcoming party bookings for the next 14 days
- Identify bookings with a deposit still outstanding or a remaining balance due
- Capture the guest name, event date, amount owed, and due date for each
Done when All upcoming bookings with unpaid amounts are listed with their details.
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2
Gmail - draft payment reminders
gmail.com
WebRun opens Gmail to draft payment reminders. - Draft a friendly reminder for each booking, addressed to the guest by name
- Include the event date, the amount owed, and payment instructions
- Save each as a draft - do not send without team review
Done when A draft reminder email is queued in Gmail for every booking with an outstanding amount.
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3
Slack - post outstanding balance summary
slack.com
WebRun opens Slack to post outstanding balance summary. - Post a summary to the bookings channel listing each outstanding payment
- Show event date, guest name, and amount owed
- Flag any bookings where the due date has already passed
Done when The team has a current outstanding payments list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge the guest automatically?
No. WebRun only drafts reminder emails and surfaces the outstanding list. All payments are handled by your team through ROLLER - no charges happen without human action.
How far ahead does it look for upcoming bookings?
By default it checks bookings in the next 14 days. You can adjust this window to 7 or 30 days when you set up the template.
What if a guest already paid since the last run?
WebRun reads the live payment status from ROLLER each morning, so anyone who paid overnight is automatically skipped from that day's reminders.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.