Automated Group Event Quote Follow-Up
Every morning, WebRun checks your quote log in Google Sheets, finds group and corporate event quotes that have not had a reply in 3 or more days, pulls the original details from CenterEdge, drafts a personalised follow-up email for each, and saves them in Gmail for your events team to review and send.
How do I automatically follow up on group and corporate event quotes at my entertainment center?
Every morning, WebRun scans your group and corporate event quote log for inquiries that have gone unanswered for 3 or more days. It checks current availability in CenterEdge and drafts a personalised follow-up email in Gmail for each stale quote, so your events team can respond before the lead books elsewhere.
- Stale group event quotes are followed up before the prospect books elsewhere
- Events team starts each day with a ready-to-send follow-up queue
- No corporate inquiry goes quiet for more than 3 days
Built for trampoline parks · arcades · bowling centers · mini-golf venues · family entertainment centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
centeredgesoftware.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - find quotes with no reply
google.com
WebRun opens Google Sheets to find quotes with no reply. - Open the group events quote log in Google Sheets
- Filter for quotes sent 3 or more days ago with no reply recorded
- Note the contact name, company, event date, quote value, and date quoted for each
Done when Every stale quote is identified with its key details.
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2
CenterEdge - retrieve quote and availability details
centeredgesoftware.com
WebRun opens CenterEdge to retrieve quote and availability details. - Open CenterEdge and locate the original booking inquiry or event record
- Confirm the requested date still has availability
- Pull any updated package pricing or capacity notes relevant to the quote
Done when Current availability and pricing are confirmed for each stale quote.
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3
Gmail - draft personalised follow-up email
gmail.com
WebRun opens Gmail to draft personalised follow-up email. - Draft a brief, warm follow-up addressed to the contact by name
- Reference the original quote details and confirm the date is still available
- Include a clear next step: reply to confirm or call to discuss
- Save as a draft - do not send without team review
Done when A tailored draft follow-up is queued in Gmail for each stale quote.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up without my approval?
No. WebRun drafts every follow-up in Gmail and leaves it for your events team to review. Nothing is sent to a prospect without a human approving it first.
How does it know if a quote has been replied to?
It reads the reply status from your Google Sheets quote log. Your team updates the status when a reply comes in, and WebRun skips any quote already marked as replied.
Can it handle both small group parties and large corporate events?
Yes. The template works across all group event quote sizes. You can set a minimum quote value to focus follow-ups on your highest-value prospects.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.