Automated Colonoscopy Recall Worklists
Every Monday, WebRun opens EndoManager, reads prior colonoscopy results and their recommended follow-up intervals, finds patients now due or overdue for the next screening or surveillance exam, builds a recall worklist in Google Sheets, and posts a Slack summary with draft outreach for staff to review.
How do I automatically find patients overdue for a surveillance colonoscopy?
WebRun finds overdue colonoscopy patients every week. It reads prior results and their recommended follow-up intervals in EndoManager, calculates who is now due or overdue, builds a sorted recall worklist in Google Sheets, and posts a Slack summary with draft outreach, so staff can recall the most overdue patients first with a person approving every message.
- Patients overdue for surveillance are surfaced every week, not lost to follow-up
- The most overdue patients are worked first because the list is sorted by lateness
- Recall outreach is drafted for staff, keeping a person on every patient message
Built for endoscopy centers · GI practice managers · gastroenterology groups · care coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
newcura.comin a real browser with your saved login - no setup, no API keys. -
1
EndoManager - read prior results and recommended intervals
newcura.com
WebRun opens EndoManager to read recommended intervals. - Open EndoManager and read prior colonoscopy reports with the recommended follow-up interval on each
- Calculate each patient's next-due date from their last exam date and interval
- Flag patients now within the recall window or already past it, and skip anyone with a future exam already booked
Done when Every patient due or overdue for their next colonoscopy is identified with a next-due date.
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2
Google Sheets - build the recall worklist
docs.google.com
WebRun builds the recall worklist in Google Sheets. - Open the Colonoscopy Recall Worklist sheet
- Add a row per due patient with initials, last exam date, recommended interval, next-due date, and referring provider
- Sort by how overdue each patient is so the most overdue surface first
Done when The recall worklist is current and sorted by how overdue each patient is.
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3
Slack - post the worklist and draft outreach
slack.com
WebRun posts the recall worklist and draft outreach to Slack. - Post a Slack summary to the scheduling channel with how many patients are due and how many are overdue
- Attach draft recall messages for staff to personalize, review, and send from your patient communication tool
- Make clear the worklist is for staff to action, and no patient is contacted automatically
Done when Staff have a recall worklist and draft outreach ready to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients about their recall automatically?
No. WebRun builds the worklist and drafts outreach, but staff review and send every message. No patient is contacted on its own, so recall communications always have a person in the loop.
How does it know when a patient is due?
It reads the recommended follow-up interval recorded on each prior colonoscopy in EndoManager and adds it to the last exam date. Patients whose next-due date has arrived or passed appear on the worklist.
Does it skip patients who already rebooked?
Yes. Anyone with a future colonoscopy already scheduled in EndoManager is left off the worklist, so staff only see patients who still need to be recalled.
Related templates
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