Automated Electrical Safety Inspection Reminders
Every Monday, WebRun opens ServiceTitan, finds customers whose last electrical safety inspection was 12 or 24 months ago, drafts a reminder email for each, and logs the outreach list to a Google Sheet so no recurring safety job slips off the schedule.
How do I automatically remind customers when their electrical safety inspection is due?
WebRun checks ServiceTitan every Monday for customers whose last electrical safety inspection is approaching its annual or biennial interval, drafts personalized reminder emails in Gmail for your team to review, and logs every contact to a Google Sheet. Your business maintains a steady stream of recurring safety inspection bookings without manual list management.
- Recurring inspection jobs fill the schedule without manual list building
- Customers due in the next 30 days are surfaced automatically each Monday
- No customer is contacted twice or missed because the sheet tracks every outreach
Built for electrical contractors · residential electricians · commercial electrical inspectors · electrical service companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.servicetitan.comin a real browser with your saved login - no setup, no API keys. -
1
ServiceTitan - find customers due for inspection
servicetitan.com
WebRun opens ServiceTitan to find customers due for inspection. - Open ServiceTitan and search job history for customers whose last electrical safety inspection was completed 11 to 12 months ago (for annual) or 23 to 24 months ago (for biennial)
- Capture customer name, property address, contact email, last inspection date, and property type (residential or commercial)
- Exclude customers who already have an upcoming inspection scheduled
Done when A list of customers due for a safety inspection in the next 30 days is ready.
-
2
Gmail - draft safety inspection reminders
gmail.com
WebRun opens Gmail to draft safety inspection reminders. - Draft a reminder email for each customer noting that their property is due for its periodic electrical safety inspection
- Reference the customer's address and inspection interval (annual or biennial) in the email
- Include a brief note on what the inspection covers: panel condition, wiring safety, GFCI and AFCI protection
- Add a call to action to book a convenient time
- Save each email as a draft in Gmail for review before sending
- Never send inspection reminder emails automatically
Done when A personalized reminder draft is ready in Gmail for every due customer.
-
3
Google Sheets - log the reminder outreach
google.com
WebRun opens Google Sheets to log the reminder outreach. - Append each customer to the safety inspection outreach sheet with name, address, email, last inspection date, inspection interval, and outreach status
- Set status to Draft Ready so the team can track progress and book jobs
Done when The outreach sheet is updated with this week's safety inspection candidates.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to customers automatically?
No. Every reminder email is saved as a Gmail draft. Your team reviews each one and decides whether to send, adjust the message, or call the customer directly.
How does it know when a customer is due for their next inspection?
It reads the last completed inspection date from ServiceTitan and compares it to the inspection interval you set (annual or biennial), flagging customers in a 30-day window before they are due.
Can it handle both residential and commercial safety inspections?
Yes. WebRun identifies the property type from ServiceTitan and can adjust the messaging and inspection scope notes for residential versus commercial customers.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.