Get family therapy sessions on the calendar faster
Every morning, WebRun opens Sigmund Software, finds every patient due for a family therapy session this week who doesn't yet have one booked, and drafts a scheduling email to that family with the therapist's open times, leaving it unsent in Gmail for the therapist to personalize and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I schedule family therapy sessions without the back and forth?
WebRun checks Sigmund Software each morning for every patient due for a family therapy session this week who doesn't have one booked, then drafts a scheduling email offering the assigned therapist's open times. Every draft is saved unsent in Gmail under that therapist's account, so families only hear from the therapist once they've reviewed and approved the message.
- Family session scheduling emails are drafted before the therapist even opens their inbox
- No family hears from the program until the therapist has approved the exact message
- Families with a session already booked are skipped automatically
Built for eating disorder treatment centers · family based treatment therapists · adolescent ED programs · clinical schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.sigmundsoftware.comin a real browser with your saved login - no setup, no API keys. -
1
Sigmund Software - find patients due for a family session
sigmundsoftware.com How to Automate Sigmund Software
WebRun opens Sigmund Software to find patients due for a family session. - Open Sigmund Software and pull every current patient's family therapy cadence and last session date
- Filter to patients due for a session this week with nothing yet booked
- Capture the assigned therapist, the family's primary contact, and that therapist's open time slots
- Note any family with a documented preference for phone, video, or in person sessions
Done when Every patient due for a family session this week is listed with an assigned therapist and open times.
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2
Gmail - draft scheduling emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft scheduling emails for review. - Draft a scheduling email to each family offering the therapist's open time slots
- Reference the family's preferred session format where one is on file
- Save every draft unsent in Gmail under the assigned therapist's account for review
- Never send a scheduling email to a family without the therapist's approval
Done when A reviewable Gmail draft exists for every family with a session due this week, waiting on therapist approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families without the therapist's approval?
No. Every scheduling email is saved as a Gmail draft under the assigned therapist's account. Nothing goes to a family until the therapist reviews, personalizes, and sends it.
How does it pick which times to offer a family?
It reads the assigned therapist's open slots directly from their calendar in Sigmund Software, so the draft only offers times the therapist has actually made available.
What if a family already has a session booked?
It checks Sigmund Software for an existing booking before drafting anything, so families with a session already on the calendar are skipped automatically.
Related templates
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