Automated Drone Flight Scheduling Confirmations
When a new flight appointment is added to Google Calendar, WebRun looks up the matching project in DroneDeploy, gathers site address, pilot name, equipment, and estimated deliverable timeline, then drafts a professional confirmation email in Gmail for you to review before it goes to the client.
How do I automatically send flight scheduling confirmations to drone clients?
When a new flight is booked in Google Calendar, WebRun pulls the site address, pilot, and deliverable details from DroneDeploy and drafts a professional confirmation email in Gmail within minutes. You review and send, so every client gets accurate, timely confirmation without anyone typing it from scratch.
- Clients receive a professional confirmation with full flight details every time
- Pilots spend less time on admin and more time flying
- Airspace restrictions are flagged before the confirmation is sent
Built for drone service companies · aerial mapping firms · UAV inspection operators · commercial drone pilots
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - detect new flight booking
calendar.google.com
WebRun opens Google Calendar to detect new flight booking. - Detect a newly created flight event on the Drone Operations calendar
- Read the event title, date, time, site address, and any notes in the description
- Identify the client name and contact email from the event attendees or description
Done when The new flight booking details are captured from the calendar event.
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2
DroneDeploy - pull project and pilot details
dronedeploy.com
WebRun opens DroneDeploy to pull project and pilot details. - Open DroneDeploy and locate the project that matches the site address or project name from the calendar event
- Note the flight plan type, expected deliverables (orthomosaic, 3D model, inspection report), and pilot assigned
- Confirm no airspace restrictions or weather holds are flagged on the project
Done when Project details including deliverables and pilot are confirmed in DroneDeploy.
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3
Gmail - draft the client confirmation for review
gmail.com
WebRun opens Gmail to draft the client confirmation for review. - Draft a professional confirmation email addressed to the client with flight date, time, site address, pilot name, and expected deliverable type
- Include a note on what to expect and an estimated delivery timeframe
- Save as a Gmail draft, unsent, for your review before it goes to the client
Done when A complete confirmation draft is waiting in Gmail Drafts for your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation to the client automatically?
No. Every confirmation is saved as a Gmail draft for your review. The email only goes out after you open the draft and click Send.
What project details does it include in the confirmation?
It pulls the flight date and time from Google Calendar and the deliverable type, pilot name, and estimated turnaround from the matching DroneDeploy project so the client has everything they need.
What if DroneDeploy shows an airspace restriction?
WebRun notes the restriction in the draft email so you can address it with the client before finalising the booking.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.