Automated Drone Service Recurring Client Reminders
Every Monday, WebRun checks your recurring client schedule in Google Sheets, finds clients whose next inspection, mapping, or survey service falls due within 30 days, pulls their past project details from DroneDeploy, and queues a personalised re-booking reminder in Mailchimp for your review and approval before it is sent.
How do I automatically remind recurring drone clients when their next survey is due?
Every Monday, WebRun checks your Google Sheets recurring client schedule for service windows due within 30 days, pulls each client's last project details from DroneDeploy, and queues a personalised re-booking reminder in Mailchimp Drafts for your review. You approve and send, keeping your recurring revenue calendar full without manual follow-up.
- Re-booking reminders are drafted 30 days before each client's service window
- No recurring client slips through the gap between jobs
- Every reminder references the client's actual last project for a personal touch
Built for drone service companies · aerial inspection operators · UAV survey providers · commercial drone pilots
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - find clients with service due in 30 days
google.com
WebRun opens Google Sheets to find clients with service due in 30 days. - Open the recurring client schedule sheet and filter rows where the next service date falls within 30 days
- Collect the client name, contact email, service type, and recurrence interval
- Exclude clients who have already re-booked or whose next appointment is already confirmed
Done when A list of clients with service due within 30 days is ready.
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2
DroneDeploy - pull last project details for personalisation
dronedeploy.com
WebRun opens DroneDeploy to pull last project details for personalisation. - Open DroneDeploy and locate each client's most recent completed project
- Note the project name, last flight date, deliverable type, and any seasonal notes to use in the reminder
Done when Last-service details for each due client are collected from DroneDeploy.
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3
Mailchimp - queue personalised re-booking reminder for review
mailchimp.com
WebRun opens Mailchimp to queue personalised re-booking reminder for review. - Create a draft campaign in Mailchimp for each due client using the re-booking reminder template
- Personalise with the client name, last service date, service type, and recommended booking window
- Set campaign status to Draft and leave unsent for your review and approval before scheduling
Done when A personalised re-booking reminder campaign is in Mailchimp Drafts for every due client.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the re-booking reminder without my approval?
No. Every reminder is saved as a Mailchimp draft campaign for your review. It is only sent after you open it in Mailchimp and schedule or send it yourself.
How does it personalise each reminder?
It pulls the client's last project name, flight date, and deliverable type from DroneDeploy and uses those details to make the reminder feel specific to their site and service, not a generic blast.
What if a client has already re-booked for their next service?
Mark their next appointment as confirmed in the Google Sheets schedule and WebRun will skip them automatically on the next run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.