Automated Fleet Maintenance and DOT Inspection Alerts
Every morning, WebRun opens J. J. Keller Encompass, scans the vehicle maintenance module for inspections and PMs due within 14 days, logs each unit and due date to a Google Sheet, and sends your fleet maintenance team a Telegram alert ranked by urgency.
How do I automatically get alerts when vehicle inspections and maintenance are due?
WebRun opens J. J. Keller Encompass every morning, scans all vehicles for inspections and preventive maintenance due within 14 days, logs each unit to Google Sheets, and sends your fleet team a ranked Telegram alert sorted by urgency, so no DOT inspection or PM deadline slips past.
- No vehicle misses a DOT annual inspection deadline
- Fleet team gets a ranked maintenance alert every morning before dispatch
- Overdue units are flagged separately for immediate action
Built for fleet maintenance managers · trucking company owners · DOT compliance officers · transportation safety teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
encompass.jjkeller.comin a real browser with your saved login - no setup, no API keys. -
1
J. J. Keller Encompass - find inspections and PMs due within 14 days
jjkeller.com
WebRun opens J. J. Keller Encompass to find inspections and PMs due within 14 days. - Open Vehicle Maintenance in Encompass and filter for upcoming due dates within 14 days
- Capture unit number, vehicle type, maintenance type, due date, and assigned location
- Identify annual DOT inspections, preventive maintenance intervals, and DVIR-triggered repairs
- Flag any unit already overdue for immediate escalation
Done when Every vehicle with a maintenance or inspection due within 14 days is listed with its details.
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2
Google Sheets - log each unit and due date to tracker
google.com
WebRun opens Google Sheets to log each unit and due date to tracker. - Open the Fleet Maintenance Tracker sheet and append a row for each due item
- Record unit number, maintenance type, due date, days remaining, and assigned shop or location
- Highlight overdue items in red and items due within 3 days in orange
Done when The tracker sheet is updated with today's full maintenance due list.
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3
Telegram - alert fleet maintenance team by urgency
telegram.org
WebRun opens Telegram to alert fleet maintenance team by urgency. - Send a ranked maintenance alert to the fleet maintenance group, sorted by days remaining
- Lead with overdue and critical items, then show items due this week
- Include a link to the Google Sheet for full detail
Done when Fleet maintenance team has a ranked due-soon alert in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cover annual DOT inspections as well as preventive maintenance?
Yes. WebRun checks all maintenance and inspection types configured in J. J. Keller Encompass, including annual DOT inspections, PM schedules, and any DVIR-triggered repair items.
What happens if a unit is already overdue?
Overdue units are flagged at the top of the alert with an urgent callout, separate from units that are merely due soon, so your team can prioritize immediately.
Will it schedule repairs automatically?
No. WebRun only surfaces what is due and alerts your team. Scheduling work orders or contacting a repair shop is left for your maintenance coordinator to action.
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