Give your sales team a weekly lane capacity snapshot to bid with confidence
Every Monday, WebRun opens J. J. Keller Encompass, reads available driver HOS hours, truck positions, and booked loads by lane for the coming week, logs the capacity snapshot to a Google Sheet, and posts your sales and dispatch teams a Slack digest showing where capacity is open and where it is tight.
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How do I automatically get a weekly lane capacity snapshot based on driver HOS hours?
WebRun opens J. J. Keller Encompass every Monday, reads available driver HOS hours and truck positions by lane for the coming week, logs the capacity snapshot to Google Sheets, and posts your sales and dispatch teams a Slack digest showing open and tight lanes, so every load acceptance decision is backed by live driver hours data.
- Sales team bids new loads with a real-time view of available driver hours by lane
- Dispatch knows which lanes have open trucks before the week starts
- Over-capacity lanes are flagged before the sales team commits to more freight than available hours allow
Built for carrier sales teams · fleet dispatchers · transportation operations managers · trucking company owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
encompass.jjkeller.comin a real browser with your saved login - no setup, no API keys. -
1
J. J. Keller Encompass - read driver HOS hours and truck positions by lane
jjkeller.com How to Automate J. J. Keller Encompass
WebRun opens J. J. Keller Encompass to read driver HOS hours and truck positions by lane. - Open the HOS and driver management modules in Encompass and review available driving hours for each active driver this week
- Cross-reference driver locations and current load assignments to identify available truck positions by region
- Group available capacity by major lane (origin-destination region pairs)
- Note any lanes where capacity is at or above 80% utilization and any lanes with unassigned trucks
Done when Available driver hours and truck positions are compiled by lane for the coming week.
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2
Google Sheets - log weekly capacity snapshot by lane
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log weekly capacity snapshot by lane. - Open the Lane Capacity Dashboard sheet and add a new weekly row for each major lane
- Record available trucks, available HOS hours, booked loads, and utilization percentage per lane
- Highlight lanes at over 80% capacity in orange and lanes with no booked loads in yellow
Done when The capacity dashboard is updated with this week's lane-by-lane availability.
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3
Slack - post capacity digest to sales and dispatch
slack.com How to Automate Slack
WebRun opens Slack to post capacity digest to sales and dispatch. - Post the weekly capacity digest to the sales and dispatch channel
- Lead with lanes that have open capacity for new loads this week
- Flag lanes that are at or near capacity so the sales team knows to hold on new bids there
Done when Sales and dispatch teams have this week's lane capacity snapshot in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it automatically accept or decline loads based on capacity?
No. WebRun only surfaces the capacity picture in Slack. All load acceptance decisions are made by your sales and dispatch team based on the digest.
How does it know which drivers have available HOS hours?
WebRun reads each driver's hours-of-service records in J. J. Keller Encompass, calculates remaining hours for the current cycle, and uses those to estimate available driving time for the week.
Can I include data for team drivers or owner-operators in the digest?
Yes. Any driver profile active in J. J. Keller Encompass, including solo drivers, team drivers, and owner-operators, will be included in the capacity calculation based on their HOS records.
Related templates
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