Automated BCC Software NCOA Expiry Flags
Every Monday, WebRun opens BCC Software, checks the last NCOA run date on every active client mailing list, flags any list that will age past its allowed window before its next scheduled mailing, posts your production team a Slack summary, and sends an urgent Telegram ping to the compliance lead for anything expiring within 48 hours.
How do I know when a client mailing list's NCOA processing is about to expire?
Every Monday, WebRun opens BCC Software and checks the last NCOA run date on every active client mailing list against the maximum age allowed before its next scheduled mailing. It posts a Slack summary of lists approaching that window and sends the compliance lead an urgent Telegram ping for anything expiring within 48 hours.
- Aging NCOA lists surface a week before they become a problem, not the day of the mailing
- Urgent 48-hour cases reach the compliance lead directly on Telegram
- Every active client list gets checked weekly, so none slips through
Built for lettershops · mailing houses · direct mail compliance teams · list hygiene coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.bccsoftware.comin a real browser with your saved login - no setup, no API keys. -
1
BCC Software - check each list's NCOA age
bccsoftware.com
WebRun opens BCC Software to check each list's NCOA age. - Open BCC Software and pull every active client list with its last NCOA run date
- Compare each list's age against the max window allowed before its next scheduled mailing
- Flag any list that will age out before that mailing runs
Done when Every active list has a confirmed NCOA age and a flag if it is approaching expiry.
-
2
Slack - summarize lists approaching expiry
slack.com
WebRun opens Slack to summarize lists approaching expiry. - Post your production team a summary of lists approaching their NCOA expiry window
- Sort by days remaining so the soonest expiries sit first
- Note the next scheduled mail date at risk for each
Done when Your team has this week's NCOA expiry summary in Slack.
-
3
Telegram - alert on anything expiring within 48 hours
telegram.org
WebRun opens Telegram to alert on anything expiring within 48 hours. - Send the compliance lead a direct message for any list expiring within 48 hours
- Name the client, the list, and the mail date it would affect
- Skip this alert for lists with more runway than 48 hours
Done when The compliance lead has an urgent ping for every list expiring within 48 hours.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it re-run NCOA processing on its own?
No. WebRun only reads the last run date and flags what is aging out. Re-running NCOA processing on a list is a step you or production takes after seeing the flag.
Why Telegram as well as Slack?
Slack carries the full weekly summary, but anything expiring within 48 hours also gets a direct Telegram ping to the compliance lead, so an urgent case is not missed in a busy channel.
How does it know a list's allowed NCOA window?
You set the maximum age at setup to match your postage class and USPS requirements. WebRun applies that same window when it checks every list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.