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Automated Efficacy Retest Reminders

Every Monday, WebRun reviews patients in DentalWriter who have completed appliance titration but have no efficacy sleep retest on record, sets a reminder on Google Calendar, and drafts outreach in Gmail to the patient and referring physician to arrange the follow-up home sleep test for your team to review and send.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 DentalWriter find cases needing a retest
2 Google Calendar set the retest reminder
3 Gmail draft the retest outreach
In short

How do I make sure titrated appliance patients get an efficacy retest?

Every Monday, WebRun reviews patients in DentalWriter who finished appliance titration but have no efficacy sleep retest on record. It sets a reminder in Google Calendar and drafts outreach in Gmail to the patient and referring physician for your team to review and send, so every appliance outcome is verified and documented.

  • Every titrated appliance gets an efficacy retest instead of being forgotten
  • Patient and physician outreach is drafted and ready to send each week
  • Verified outcomes strengthen documentation for physicians and payers

Built for dental sleep medicine practices · DSM coordinators · sleep appliance dentists · referring sleep physicians

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens niermanpm.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    DentalWriter - find cases needing a retest
    niermanpm.com
    WebRun in DentalWriter: find cases needing a retest
    WebRun opens DentalWriter to find titrated cases needing an efficacy retest.
    • Open DentalWriter and review patients who have completed oral appliance titration
    • Find those with no efficacy sleep study or home sleep test recorded after titration
    • Capture the patient, referring physician, titration completion date, and contact details
    • Skip patients who already have an efficacy retest scheduled or on file

    Done when Every titrated patient missing an efficacy retest is listed with their physician and completion date.

  3. 2
    Google Calendar - set the retest reminder
    calendar.google.com
    WebRun in Google Calendar: set the retest reminder
    WebRun opens Google Calendar to set the efficacy retest reminder.
    • Open Google Calendar and add a reminder to arrange each patient's efficacy retest
    • Title the reminder with the patient and the follow-up owner on your team
    • Set the date based on how long since titration finished so verification is not delayed
    • Avoid duplicating reminders already on the calendar

    Done when Each case needing a retest has a dated reminder on the calendar.

  4. 3
    Gmail - draft the retest outreach
    gmail.com
    WebRun in Gmail: draft the retest outreach
    WebRun opens Gmail to draft the efficacy retest outreach for review.
    • Draft outreach in Gmail to the patient inviting them to arrange the efficacy retest, kept to scheduling only
    • Draft a note to the referring physician coordinating the follow-up home sleep test, using only the minimum detail needed
    • Leave every message as a draft for a team member to review and send, so no protected health information goes out unapproved
    • Group the drafts so your coordinator can review and release them in one pass

    Done when Patient and physician outreach is drafted and waiting for review for every case.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
niermanpm.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Retest reminders · Google Calendar
OutputWhat each run produces - Calendar reminders for each case needing an efficacy retest plus drafted patient and physician outreach in Gmail waiting for review.
Calendar + drafts
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it contact patients or physicians on its own?

No. WebRun drafts the patient and physician outreach and leaves it unsent for a team member to review and send. Because these messages can carry patient information, a human always approves them before they go out.

Why does the efficacy retest matter?

A follow-up sleep study after titration confirms the oral appliance is actually controlling the apnea. WebRun surfaces titrated patients with no retest on record so the outcome is verified and documented for the physician and payer.

What if a retest is already scheduled or on file?

It reads DentalWriter each week and skips any patient who already has an efficacy retest scheduled or recorded, so only the truly outstanding cases appear.

Keep going

Related templates

Automated Sleep Referral Intake
WebRun reads new physician referrals for oral appliance therapy from your inbox, logs each one in DentalWriter and a tracking sheet, and drafts a referral acknowledgement to the physician office for your team to review and send.
DentalWriter›Gmail›Google Sheets›Slack
Automated Sleep Study Record Tracking
WebRun finds oral appliance patients missing a sleep study or physician order, saves what has arrived to Google Drive, and drafts record requests to the sleep lab or physician for your team to review and send.
DentalWriter›Google Drive›Gmail
Automated Oral Appliance Auth Tracking
WebRun tracks every pending oral appliance prior authorization in DentalWriter, logs the status in a sheet, and posts a Slack digest so no appliance is delivered before approval and no request stalls past its follow-up date.
DentalWriter›Google Sheets›Slack

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