Automated Sleep Study Record Tracking
Every morning, WebRun reviews oral appliance patients in DentalWriter, finds those missing a sleep study, AHI result, or physician order, files any records that have arrived into the patient folder in Google Drive, and drafts record requests in Gmail to the sleep lab or referring physician for your team to review and send.
How do I track down missing sleep studies for oral appliance cases?
WebRun reviews oral appliance patients in DentalWriter every morning and finds charts missing a sleep study, AHI, or physician order. It files records that have arrived into Google Drive and drafts requests in Gmail to the lab or physician for your team to review and send, so incomplete charts never delay billing.
- Every appliance chart missing a study or order is surfaced the same day
- Record requests are drafted and ready so nothing waits on manual typing
- Charts complete faster, so claims are not held up by missing documentation
Built for dental sleep medicine practices · DSM billing coordinators · sleep appliance dentists · front office staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
niermanpm.comin a real browser with your saved login - no setup, no API keys. -
1
DentalWriter - find charts missing records
niermanpm.com
WebRun opens DentalWriter to find charts missing a sleep study. - Open DentalWriter and review active oral appliance therapy patients
- Identify charts missing a required document: the sleep study or home sleep test, the diagnostic AHI, or a signed physician order
- Capture the patient, referring physician, sleep lab, and which specific record is missing
- Skip patients whose records are already complete
Done when Every appliance patient missing a sleep record is listed with the exact document outstanding.
-
2
Google Drive - file the records that arrived
drive.google.com
WebRun opens Google Drive to file the sleep records that arrived. - Open Google Drive and check the patient records folders for newly received studies and orders
- File any arrived documents into the matching patient folder with a clear name and date
- Note in the tracking list which records are now on file and which are still outstanding
- Keep patient folders organized so the billing team can find each document fast
Done when Records that have arrived are filed by patient and the outstanding list is up to date.
-
3
Gmail - draft record requests
gmail.com
WebRun opens Gmail to draft sleep record requests for review. - Draft a records request in Gmail to the sleep lab or referring physician for each missing document
- Include the patient, date of service, and the exact record needed, using only the minimum detail required
- Leave every request as a draft for a team member to review and send, so no patient information goes out unapproved
- Group the drafts so your coordinator can send the day's requests in one pass
Done when A records request is drafted and waiting for review for every outstanding document.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send record requests to labs or physicians on its own?
No. WebRun drafts each records request and leaves it unsent for a team member to review and send. Because these messages can carry patient information, nothing leaves the practice without a human approving it first.
Which records does it look for?
It checks for the documents a medical claim needs: the diagnostic sleep study or home sleep test, the recorded AHI, and a signed physician order for oral appliance therapy. You can add other required records to the checklist.
How does it know when a record has finally arrived?
It checks the patient folders in Google Drive each morning, so once a study or order is filed, that patient drops off the outstanding list automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.